How To Fix BP806 - & payment budget for year & exhausted

SAP Error Message - Details

• Message type: E = Error

• Message class: BP - Budgeting and planning

• Message number: 806

• Message text: & payment budget for year & exhausted

What causes this issue?

Payment budget &V3& for fiscal year &V2& in &V1& has been exceeded by
&V4&.
The message was triggered by a soft commitment.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BP806 - & payment budget for year & exhausted ?

  The SAP error message BP806 typically indicates that the payment budget for a specific year has been exhausted. This error is often encountered in the context of budget management and financial planning within SAP, particularly when dealing with budgetary controls in modules like Public Sector Management (PSM) or Controlling (CO).
  Cause of BP806 Error
  
  
  Exhausted Budget: The primary cause of this error is that the budget allocated for a specific period (usually a fiscal year) has been fully utilized. This means that no further payments can be processed against that budget.
  
  
  Incorrect Budgeting: There may be issues with how the budget was set up, such as incorrect amounts being allocated or budget periods not being defined correctly.
  
  
  Configuration Issues: There could be configuration issues in the budget control settings that prevent further payments from being processed once the budget is exhausted.
  
  
  Posting Errors: Sometimes, errors in posting transactions can lead to incorrect budget consumption, resulting in the budget appearing exhausted when it should not be.
  
  
  Solutions to BP806 Error
  
  
  Review Budget Status: Check the budget status in the relevant SAP transaction (e.g., FMBB, FMAVC) to confirm whether the budget is indeed exhausted. This will help you understand the current budget utilization.
  
  
  Adjust Budget: If the budget is exhausted, you may need to adjust the budget by increasing the budget amount for the relevant fiscal year. This can be done through budget transfer or budget supplement transactions.
  
  
  Reallocate Funds: If possible, consider reallocating funds from other budget lines that may have surplus amounts to cover the exhausted budget.
  
  
  Check Configuration: Review the configuration settings for budget control in SAP to ensure that they are set up correctly. This may involve checking the budget types, budget periods, and control parameters.
  
  
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or budgeting team to understand the implications of adjusting the budget and to ensure compliance with financial policies.
  
  
  Transaction Review: Review recent transactions to ensure that there are no errors in postings that may have incorrectly consumed the budget.
  
  
  Related Information
  
  
  SAP Transactions: Familiarize yourself with relevant SAP transactions for budget management, such as:
  
  FMBB: Budgeting transaction for budget adjustments.
  FMAVC: Display budget consumption.
  FMX1: Create budget supplement.
  FMX2: Change budget supplement.
  
  
  
  Documentation: Refer to SAP documentation or help files for detailed guidance on budget management and error handling.
  
  
  User Roles: Ensure that you have the appropriate user roles and authorizations to make changes to the budget or to view budget-related information.
  
  
  Training: Consider training sessions or workshops on budget management in SAP to better understand the processes and avoid similar issues in the future.
  
  
  By following these steps, you should be able to address the BP806 error and manage your payment budget effectively.