How To Fix BP804 - Item & payment budget exceeded

SAP Error Message - Details

• Message type: E = Error

• Message class: BP - Budgeting and planning

• Message number: 804

• Message text: Item & payment budget exceeded

What causes this issue?

Payment budget &V3& for fiscal year &V2& was exceeded by &V4& in
document item &V1&.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

The message was triggered by a soft commitment.

System Response

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BP804 - Item & payment budget exceeded ?

  The SAP error message BP804 ("Item & payment budget exceeded") typically occurs in the context of budget management within the SAP system, particularly when working with budgetary controls in modules like Public Sector Management (PSM) or Controlling (CO). This error indicates that a transaction is attempting to exceed the budget allocated for a specific item or payment.
  Cause:
  
  Budget Limit Exceeded: The primary cause of this error is that the transaction amount exceeds the available budget for the specified budget item or payment category.
  Incorrect Budgeting: There may be an issue with how the budget was set up, such as incorrect amounts or budget periods.
  Posting Period: The transaction may be attempted in a period that is not open for budget consumption.
  Budget Release: The budget may not have been released or may have been partially released, leading to insufficient available funds.
  Configuration Issues: There may be configuration issues in the budget control settings that need to be addressed.
  
  Solution:
  
  Check Budget Availability: Review the budget for the relevant item or payment category to ensure that there are sufficient funds available. You can do this using transaction codes like FMAVCR01 (Budget Availability Control).
  Adjust Budget: If necessary, adjust the budget by increasing the budget amount or reallocating funds from other budget items.
  Release Budget: Ensure that the budget has been properly released for the relevant period. If it is not released, you may need to perform a budget release transaction.
  Review Posting Period: Check if the posting period is open for budget consumption. If it is closed, you may need to open it or wait until the next period.
  Configuration Review: If the issue persists, review the configuration settings for budget control in the system. This may involve checking the settings in the Funds Management (FM) module or related areas.
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or budget management team for assistance in resolving the issue.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FMAVCR01 (Budget Availability Control), FMBB (Budgeting), and FMX1 (Create Budget).
  Documentation: Refer to SAP documentation or help files for detailed information on budget management and error handling.
  User Roles: Ensure that you have the appropriate user roles and authorizations to view and modify budget information.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to budget management and error BP804.
  
  By following these steps, you should be able to identify the cause of the BP804 error and implement a solution to resolve it.