How To Fix BP803 - Item & payment budget exceeded

SAP Error Message - Details

• Message type: E = Error

• Message class: BP - Budgeting and planning

• Message number: 803

• Message text: Item & payment budget exceeded

What causes this issue?

Payment budget &V3& was exceeded by &V4& in document item &V1& &V2&.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

The message was triggered by a soft commitment.

System Response

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BP803 - Item & payment budget exceeded ?

  The SAP error message BP803 ("Item & payment budget exceeded") typically occurs in the context of budget management within SAP, particularly when working with budgetary controls in modules like Public Sector Management (PSM) or Controlling (CO). This error indicates that a transaction is attempting to exceed the budget that has been allocated for a specific item or payment.
  Cause:
  
  Budget Limit Exceeded: The most common cause is that the transaction amount exceeds the available budget for the specified budget item.
  Incorrect Budgeting: The budget may not have been properly set up or allocated for the relevant period or item.
  Posting Period Issues: The transaction may be attempted in a period where the budget is not valid or has been closed.
  Configuration Issues: There may be issues with the configuration of budget controls or the budget structure in the system.
  
  Solution:
  
  
  Review Budget Allocation: Check the budget allocation for the relevant item and ensure that there is sufficient budget available for the transaction.
  
  Use transaction codes like S_ALR_87013611 (Budget Overview) to analyze the budget status.
  
  
  
  Adjust Budget: If necessary, adjust the budget to accommodate the transaction. This can involve increasing the budget or reallocating funds from other budget items.
  
  This can be done through transaction codes like FMBB (Budgeting) or FMAVCR01 (Budget Availability Control).
  
  
  
  Check Posting Period: Ensure that the transaction is being posted in an open period where the budget is valid.
  
  You can check the posting periods in the configuration settings.
  
  
  
  Review Configuration: If the issue persists, review the configuration settings for budgetary control in the system. Ensure that the budget structure and controls are set up correctly.
  
  This may involve consulting with a functional consultant or SAP Basis team.
  
  
  
  Consult Documentation: Refer to SAP documentation or help files for specific details on budget management and error handling.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  FMBB: Budgeting
  FMAVCR01: Budget Availability Control
  S_ALR_87013611: Budget Overview
  
  
  SAP Notes: Check for any SAP Notes related to budget errors for potential fixes or updates.
  User Roles: Ensure that the user has the necessary authorizations to view and modify budget information.
  Training: Consider training for users involved in budget management to better understand how to manage budgets and avoid such errors.
  
  By following these steps, you should be able to identify the cause of the BP803 error and implement a solution to resolve it.