How To Fix BP807 - Item & payment budget exhausted

SAP Error Message - Details

• Message type: E = Error

• Message class: BP - Budgeting and planning

• Message number: 807

• Message text: Item & payment budget exhausted

What causes this issue?

Payment budget &V3& is exhausted in document item &V1& &V2&.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

The message was triggered by a soft commitment.

System Response

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BP807 - Item & payment budget exhausted ?

  The SAP error message BP807 ("Item & payment budget exhausted") typically occurs in the context of budget management within the SAP system, particularly when working with budgetary control in Public Sector Management (PSM) or similar modules. This error indicates that the budget allocated for a specific item or payment has been fully utilized, and no further expenditures can be processed against that budget.
  Cause:
  
  
  Budget Exhaustion: The primary cause of this error is that the budget for the specified item or payment has been completely consumed. This can happen if:
  
  All allocated funds have been spent.
  There are outstanding commitments that have not yet been paid but are consuming the budget.
  The budget was not properly adjusted or increased to accommodate additional expenses.
  
  
  
  Incorrect Budgeting: Sometimes, the budget may not have been set up correctly, leading to insufficient funds being allocated for expected expenditures.
  
  
  Configuration Issues: There may be issues with the configuration of budget control settings in the SAP system, which could lead to incorrect budget checks.
  
  
  Solution:
  
  
  Review Budget Status: Check the budget status for the relevant item or payment. This can be done using transaction codes like FMBB (Budgeting) or FMAVCR01 (Budget Availability Control). Ensure that the budget is indeed exhausted.
  
  
  Adjust Budget: If the budget is exhausted but additional spending is necessary, consider increasing the budget. This can be done through:
  
  Budget Reallocation: Move funds from other budget lines if possible.
  Budget Supplement: Create a budget supplement to increase the available budget.
  
  
  
  Clear Commitments: If there are outstanding commitments that are consuming the budget, review and clear them if they are no longer needed.
  
  
  Check Configuration: Ensure that the budget control settings are correctly configured. This may involve working with your SAP Basis or configuration team to verify that the settings align with your organization's budgeting policies.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on budget management and error handling in your version of SAP.
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for budget management, such as:
  
  FMBB: Budgeting
  FMAVCR01: Budget Availability Control
  FMZ1: Create Budget
  FMZ2: Change Budget
  FMZ3: Display Budget
  
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to budget management and the BP807 error.
  
  
  User Roles: Ensure that the user attempting to process the transaction has the necessary authorizations to view and modify budget information.
  
  
  By following these steps, you should be able to address the BP807 error and manage your budget effectively within the SAP system.