How To Fix BP771 - The person chosen to approve is not the person responsible for the bdgt

SAP Error Message - Details

• Message type: E = Error

• Message class: BP - Budgeting and planning

• Message number: 771

• Message text: The person chosen to approve is not the person responsible for the bdgt

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message BP771 - The person chosen to approve is not the person responsible for the bdgt ?

  The SAP error message BP771 indicates that there is a mismatch between the person designated to approve a budget and the person who is responsible for that budget. This error typically arises in the context of budget management and approval workflows within SAP, particularly in modules related to Financial Accounting (FI) or Controlling (CO).
  Cause:
  
  Incorrect Configuration: The approval workflow may not be correctly configured, leading to a situation where the approver is not aligned with the budget owner.
  Role Assignment Issues: The user roles and responsibilities may not be properly assigned in the system, causing discrepancies in who is authorized to approve budgets.
  Data Entry Errors: There may be errors in the master data setup for either the budget or the approver, leading to mismatches.
  Organizational Structure Changes: Changes in the organizational structure or personnel assignments may not have been updated in the system.
  
  Solution:
  
  Check Configuration: Review the configuration settings for the budget approval workflow to ensure that the correct approvers are assigned to the respective budgets.
  Verify User Roles: Ensure that the user roles and responsibilities are correctly assigned in the system. This can be done by checking the user profiles and their associated roles in the SAP system.
  Update Master Data: Verify and update the master data for both the budget and the approver to ensure that they are correctly linked.
  Consult with IT or SAP Support: If the issue persists, it may be necessary to consult with your IT department or SAP support team to investigate further and resolve any underlying configuration issues.
  Training and Documentation: Ensure that users involved in budget management and approval are adequately trained and have access to documentation that outlines the correct processes.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as BP (Business Partner) or FMBB (Budgeting) to navigate the system effectively.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Roles and Authorizations: Review the authorization objects related to budget management to ensure that users have the necessary permissions.
  Workflow Monitoring: Use transaction codes like SWI1 to monitor workflows and identify any bottlenecks or issues in the approval process.
  
  By addressing the underlying causes and following the suggested solutions, you should be able to resolve the BP771 error and ensure a smooth budget approval process in SAP.