How To Fix BP320 - Item total is not the same as the control total in the payment budget

SAP Error Message - Details

• Message type: E = Error

• Message class: BP - Budgeting and planning

• Message number: 320

• Message text: Item total is not the same as the control total in the payment budget

What causes this issue?

The system has calculated a payment budget total for the items entered
which does not agree with the control total you have specified.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check your entries for the individual items in the payment budget.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BP320 - Item total is not the same as the control total in the payment budget ?

  The SAP error message BP320, which states "Item total is not the same as the control total in the payment budget," typically occurs in the context of budget management and payment processing within SAP. This error indicates a discrepancy between the total amount of individual line items in a payment document and the overall control total that has been defined in the payment budget.
  Causes:
  
  Data Entry Errors: The most common cause is a mismatch between the sum of the individual line items and the control total. This can happen if there are mistakes in entering amounts for line items.
  Changes in Line Items: If line items are added, modified, or deleted after the control total has been set, it can lead to inconsistencies.
  Budget Availability Check: The budget may not be properly updated to reflect the changes in line items, leading to a mismatch.
  Currency Differences: If line items are in different currencies and not properly converted, this can also lead to discrepancies.
  Technical Issues: Occasionally, there may be technical issues or bugs in the system that cause this error.
  
  Solutions:
  
  Verify Line Item Totals: Check the individual line items in the payment document to ensure that their total matches the control total. Adjust any incorrect amounts.
  Recalculate Control Total: If line items have been changed, recalculate the control total to ensure it reflects the current line items.
  Check Budget Settings: Ensure that the budget settings are correctly configured and that the budget is available for the total amount being processed.
  Currency Conversion: If applicable, ensure that all line items are in the same currency or that proper conversion rates are applied.
  Review Changes: If changes were made to the payment document, review those changes to ensure they did not inadvertently cause the mismatch.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance related to your version of SAP and the context in which the error occurs.
  Contact Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as F-53 (Post Outgoing Payments) or F-58 (Post with Clearing) where this error might occur.
  Budget Management: Understanding how budget management works in SAP can help prevent this error in the future. This includes knowing how to set up and monitor budgets.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message, as SAP frequently updates its software to address bugs and improve functionality.
  
  By following these steps, you should be able to identify the cause of the BP320 error and implement a solution to resolve it.