How To Fix BORGR634 - Item &1 is not relevant for goods receipt; increase quantity to &2

SAP Error Message - Details

• Message type: E = Error

• Message class: BORGR - Messages Multi-Level Goods Receipt

• Message number: 634

• Message text: Item &1 is not relevant for goods receipt; increase quantity to &2

What causes this issue?

This item is not relevant for goods receipt. The quantity to be posted
has to be the same as the delivery quantity.
It is not possible to post a partial quantity for this item.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Increase the quantity of this item until it equals the delivery
quantity.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BORGR634 - Item &1 is not relevant for goods receipt; increase quantity to &2 ?

  The SAP error message BORGR634 indicates that the item in question is not relevant for a goods receipt (GR) because the quantity being received is less than the quantity that is expected or required. This typically occurs in the context of inventory management and procurement processes.
  Cause:
  
  Quantity Mismatch: The quantity you are trying to receive is less than the quantity that is expected for that item. For example, if the purchase order (PO) specifies that 10 units should be received, but you are trying to receive only 5, this error will occur.
  Item Status: The item may not be set up correctly in the system, or it may have been flagged as not relevant for goods receipt.
  Document Type: The document type or the configuration of the item may not allow for partial receipts.
  Delivery Note Issues: If you are trying to process a delivery note that does not match the PO or if the delivery note is not properly configured, this error can arise.
  
  Solution:
  
  Increase Quantity: The simplest solution is to increase the quantity you are trying to receive to match the expected quantity. If the PO states that 10 units should be received, you should adjust your goods receipt to reflect that.
  Check Purchase Order: Review the purchase order to ensure that the quantities and item statuses are correct. Make sure that the item is marked as relevant for goods receipt.
  Review Item Configuration: Check the material master data for the item to ensure that it is set up correctly for goods receipt. Look for any flags or settings that might indicate it is not relevant for GR.
  Consult with Procurement: If you are unsure about the expected quantities or the status of the item, consult with your procurement or inventory management team to clarify the situation.
  Check Delivery Note: If you are processing a delivery note, ensure that it matches the purchase order and that it is properly configured in the system.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like ME23N (Display Purchase Order), MIGO (Goods Movement), or MB51 (Material Document List) to investigate the issue further.
  SAP Notes: Check for any relevant SAP Notes that might address specific issues related to this error message.
  User Documentation: Refer to SAP user documentation or training materials for guidance on handling goods receipts and understanding item relevance.
  
  By following these steps, you should be able to resolve the BORGR634 error and successfully process your goods receipt.