How To Fix BK234 - The document was only partially archived; &1

SAP Error Message - Details

• Message type: E = Error

• Message class: BK - Create, Display, Reverse Controlling Document

• Message number: 234

• Message text: The document was only partially archived; &1

What causes this issue?

The document is no longer complete.

System Response

Line items have already been archived. The document item can no longer
be reposted.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BK234 - The document was only partially archived; &1 ?

  The SAP error message BK234 ("The document was only partially archived; &1") typically indicates that a financial document (such as an invoice or journal entry) has not been fully archived in the system. This can occur for various reasons, and understanding the cause is essential for resolving the issue.
  Causes:
  
  Incomplete Archiving Process: The archiving process may not have been completed successfully due to system errors, interruptions, or configuration issues.
  Document Status: The document may be in a status that prevents it from being fully archived (e.g., it may still be in use or locked).
  Archiving Object Configuration: The archiving object may not be correctly configured, leading to partial archiving.
  Database Issues: There may be underlying database issues that prevent the complete archiving of documents.
  Authorization Issues: Users may not have the necessary authorizations to perform the archiving process fully.
  
  Solutions:
  
  Check Archiving Logs: Review the archiving logs to identify any errors or warnings that occurred during the archiving process. This can provide insights into what went wrong.
  Re-run Archiving Job: If the archiving job was interrupted, you may need to re-run it to ensure that all documents are archived correctly.
  Check Document Status: Verify the status of the document in question. If it is still in use or locked, you may need to resolve those issues before archiving can be completed.
  Review Configuration: Ensure that the archiving object is correctly configured in the system. This includes checking the settings for the archiving process and ensuring that all necessary parameters are set.
  Database Maintenance: If there are database issues, consider performing maintenance tasks or consulting with your database administrator to resolve any underlying problems.
  Authorization Check: Ensure that the user attempting to archive the document has the necessary authorizations to perform the archiving process.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to the BK234 error message. SAP frequently updates its knowledge base with solutions to common problems.
  Archiving Documentation: Review SAP documentation on archiving processes for financial documents to ensure compliance with best practices.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) to manage archiving processes effectively.
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with your SAP Basis or functional team for further investigation and support.