How To Fix BK235 - The document's original system is external; &1

SAP Error Message - Details

• Message type: E = Error

• Message class: BK - Create, Display, Reverse Controlling Document

• Message number: 235

• Message text: The document's original system is external; &1

What causes this issue?

You want to repost or reverse a document.
The document was created in another logical system and is only in this
system because it was sent here.

System Response

The transaction cannot be continued for this document.

How to fix this error?

Choose a different document number.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BK235 - The document's original system is external; &1 ?

  The SAP error message BK235 indicates that the document you are trying to process originates from an external system. This typically occurs in scenarios where data is being imported or interfaced from non-SAP systems into SAP, and the system is unable to recognize or process the document due to its external origin.
  Cause:
  
  External Document: The document was created in an external system and is being imported into SAP.
  Configuration Issues: There may be configuration settings in the SAP system that do not allow processing of documents from external systems.
  Missing or Incorrect Mapping: The mapping between the external system and SAP may not be correctly set up, leading to issues in recognizing the document.
  Authorization Issues: The user may not have the necessary authorizations to process documents from external systems.
  
  Solution:
  
  Check Document Origin: Verify the origin of the document and ensure that it is correctly formatted for SAP processing.
  Configuration Review: Review the configuration settings in SAP related to external documents. This may involve checking the settings in the relevant modules (e.g., Financial Accounting, Controlling).
  Mapping Verification: Ensure that the mapping between the external system and SAP is correctly defined. This may involve checking the data transfer settings or middleware configurations.
  Authorization Check: Ensure that the user has the necessary authorizations to process documents from external systems. This may involve checking user roles and permissions.
  Consult Documentation: Refer to SAP documentation or notes related to the specific error message for additional guidance and troubleshooting steps.
  Contact Support: If the issue persists, consider reaching out to SAP support or your internal IT team for further assistance.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide additional troubleshooting steps.
  Transaction Codes: Familiarize yourself with transaction codes related to document processing and external system integration (e.g., IDoc processing, BAPIs).
  Integration Tools: If you are using middleware (like SAP PI/PO, SAP CPI), ensure that the integration settings are correctly configured.
  
  By following these steps, you should be able to identify the cause of the BK235 error and implement a suitable solution.