How To Fix BE085 - Reduction amount must not exceed the open amount

SAP Error Message - Details

• Message type: E = Error

• Message class: BE - General document entry

• Message number: 085

• Message text: Reduction amount must not exceed the open amount

What causes this issue?

You have entered a reduction amount which exceeds the reservation
amount still open.

System Response

INCLUDE NA_ALLG_NOVERARBEITUNG OBJECT DOKU ID TX LANGUAGE D

How to fix this error?

INCLUDE NA_ALLG_KORREINGABE OBJECT DOKU ID TX LANGUAGE D

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BE085 - Reduction amount must not exceed the open amount ?

  The SAP error message BE085, which states "Reduction amount must not exceed the open amount," typically occurs in the context of financial transactions, particularly when dealing with credit memos, invoice reductions, or payment adjustments. This error indicates that the amount you are trying to reduce or adjust exceeds the available open amount for the transaction in question.
  Cause:
  
  Excessive Reduction Amount: The amount you are trying to reduce is greater than the open amount available for the invoice or transaction.
  Incorrect Data Entry: There may be a mistake in the amount entered, either due to a typographical error or misunderstanding of the transaction details.
  Incomplete Transactions: The transaction may not have been fully processed, leading to discrepancies in the open amount.
  Multiple Adjustments: If multiple adjustments or reductions have been made, the open amount may have changed, and the new reduction exceeds the current open amount.
  
  Solution:
  
  Verify Open Amount: Check the open amount of the invoice or transaction you are trying to adjust. Ensure that the reduction amount you are entering does not exceed this value.
  Adjust Reduction Amount: Modify the reduction amount to be equal to or less than the open amount.
  Review Transaction History: Look at the transaction history to see if there have been previous adjustments that may have affected the open amount.
  Consult Documentation: If you are unsure about the correct amounts, refer to the relevant documentation or guidelines for processing reductions in your organization.
  Contact Support: If the issue persists and you cannot determine the cause, consider reaching out to your SAP support team or system administrator for assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP that pertain to invoice processing, credit memos, and payment adjustments (e.g., FB60, FB65, FBL1N).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Permissions: Ensure that you have the necessary permissions to make adjustments to the transactions in question.
  Training: If you frequently encounter this error, consider additional training on SAP financial transactions to better understand how to manage reductions and adjustments.
  
  By following these steps, you should be able to resolve the BE085 error and successfully process your transaction.