How To Fix BA423 - There is no rule with a minimum retention period

SAP Error Message - Details

• Message type: E = Error

• Message class: BA - Data Archiving

• Message number: 423

• Message text: There is no rule with a minimum retention period

What causes this issue?

There is no rule for IRM object type &V1& with a specified minimum
retention period in any productive policy. Data archiving or destruction
is not possible if no minimum retention period is specified. Only
snapshot generation runs can be executed.

System Response

Archiving or destruction is terminated.

How to fix this error?

Enter a minimum retention period for object type &V1& for at least one
rule in a live policy. If this is not possible or useful, you can only
use the snapshot option for this IRM object type.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message BA423 - There is no rule with a minimum retention period ?

  The SAP error message BA423 ("There is no rule with a minimum retention period") typically occurs in the context of data archiving or retention management within the SAP system. This error indicates that the system is unable to find a defined retention rule that specifies a minimum retention period for the data you are trying to archive or delete.
  Cause:
  
  Missing Retention Rule: The primary cause of this error is that there is no retention rule defined for the specific data object or data type you are working with.
  Incorrect Configuration: The retention rules may not be properly configured in the system, or the relevant data object may not be assigned to any retention management strategy.
  Data Object Not Supported: The data object you are trying to archive may not be supported by the existing retention rules.
  
  Solution:
  
  
  Define Retention Rules:
  
  Go to the transaction code SARA (Archive Administration).
  Navigate to the relevant archiving object and check if there are any retention rules defined.
  If not, create a new retention rule by specifying the minimum retention period and other necessary parameters.
  
  
  
  Check Configuration:
  
  Ensure that the retention management settings are correctly configured in the system.
  Verify that the data object is correctly assigned to the appropriate retention management strategy.
  
  
  
  Review Archiving Object:
  
  Make sure that the archiving object you are working with is supported and that the necessary configurations are in place.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific guidance on setting up retention rules for the particular archiving object you are dealing with.
  
  
  
  Testing:
  
  After making changes, test the archiving process again to ensure that the error is resolved.
  
  
  
  Related Information:
  
  Transaction Codes: 
  
  SARA: Archive Administration
  SARI: Archive Information System
  
  
  Retention Management: Understand the principles of data retention and how they apply to your organization's data governance policies.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on retention rules.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP Basis or functional team for further investigation or to reach out to SAP support for assistance.