How To Fix AY228 - Manual maintenance year is in closed fiscal year

SAP Error Message - Details

• Message type: E = Error

• Message class: AY - Deprec. simulation - maint. module (AIPS) /gen. master data

• Message number: 228

• Message text: Manual maintenance year is in closed fiscal year

What causes this issue?

The maintenance year of manual insurable value &v1& is the same as or
before the last closed fiscal year (&v2&).
You can only change the manual insurable value and the "manual update"
indicator in fiscal years that are still open. You cannot set the
maintenance year to a closed fiscal year.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Undo the change to the manual insurable value and the "manual update"
indicator. Or set the maintenance year to a fiscal year that is still
open.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message AY228 - Manual maintenance year is in closed fiscal year ?

  The SAP error message AY228, which states "Manual maintenance year is in closed fiscal year," typically occurs when you attempt to perform manual maintenance on asset accounting data for a fiscal year that has already been closed. This can happen in various transactions related to asset management, such as adjusting asset values or making changes to asset master data.
  Cause:
  
  Closed Fiscal Year: The fiscal year you are trying to modify is already closed in the system, meaning that no further changes can be made to the financial data for that year.
  Configuration Settings: The system settings may prevent changes to closed fiscal years to maintain data integrity and compliance with accounting standards.
  
  Solution:
  
  
  Check Fiscal Year Status: Verify the status of the fiscal year in question. You can do this by navigating to the relevant configuration settings in SAP (Transaction Code: OB52) to see which fiscal years are open or closed.
  
  
  Open the Fiscal Year: If you need to make changes for that fiscal year, you may consider temporarily opening the fiscal year. This can be done by:
  
  Going to Transaction Code: OB52.
  Adjusting the settings to allow postings in the closed fiscal year. However, this should be done with caution and typically requires authorization.
  
  
  
  Post to the Current Year: If possible, consider making the necessary adjustments in the current open fiscal year instead of the closed one. This is often the preferred approach to maintain data integrity.
  
  
  Consult with Finance Team: If you are unsure about the implications of opening a closed fiscal year or making adjustments, consult with your finance or accounting team to ensure compliance with internal policies and external regulations.
  
  
  Use Year-End Closing Procedures: If the changes are related to year-end closing procedures, ensure that you follow the correct steps for year-end closing in SAP to avoid issues in the future.
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  OB52: To manage fiscal year settings.
  AS02: To change asset master data.
  AS01: To create asset master data.
  
  
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to asset accounting and fiscal year management.
  
  
  Documentation: Review SAP documentation or user manuals related to Asset Accounting (FI-AA) for best practices and guidelines on managing fiscal years and asset data.
  
  
  User Authorizations: Ensure that you have the necessary authorizations to make changes to fiscal year settings or asset data.
  
  
  By following these steps, you should be able to address the AY228 error and proceed with your asset management tasks in SAP.