How To Fix ARBERP_MAP183 - Invoice item &1: ext. delivery note or delivery item reference missing

SAP Error Message - Details

• Message type: E = Error

• Message class: ARBERP_MAP - Message class for package ARBERP1_MAPPINGS_CMN

• Message number: 183

• Message text: Invoice item &1: ext. delivery note or delivery item reference missing

What causes this issue?

The invoice item references a purchase order item with service-based
invoicing. In this scenario, the reference to the service entry sheet
and to the service entry sheet item are required and are expected in
the cXML InvoiceDetailRequest message. However, these references are
missing and could not be mapped.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Check the cXML data.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message ARBERP_MAP183 - Invoice item &1: ext. delivery note or delivery item reference missing ?

  The SAP error message ARBERP_MAP183 indicates that there is a missing external delivery note or delivery item reference for a specific invoice item. This error typically occurs during the invoice verification process when the system expects a reference to a delivery note or delivery item that is not present.
  Cause:
  
  Missing Reference: The invoice item is expected to have a reference to a delivery note or delivery item, but this reference is either missing or not correctly linked.
  Data Entry Error: There may have been an error during data entry, where the delivery note or item reference was not entered or was entered incorrectly.
  Integration Issues: If the invoice is being processed in conjunction with other systems (e.g., logistics or sales), there may be integration issues that prevent the correct data from being transferred.
  Configuration Issues: The system configuration may not be set up to handle the specific scenario correctly, leading to missing references.
  
  Solution:
  
  Check Invoice Item: Review the invoice item in question to ensure that the delivery note or delivery item reference is correctly entered. You can do this by navigating to the invoice document in SAP and checking the relevant fields.
  Verify Delivery Note: Ensure that the delivery note or delivery item exists in the system and is correctly linked to the invoice. You can check the delivery document to confirm that it has been created and is active.
  Correct Data Entry: If you find that the reference is missing or incorrect, you may need to correct the invoice or re-enter the data to include the necessary references.
  Consult with IT/Support: If the issue persists, it may be necessary to consult with your IT department or SAP support team to investigate any potential integration or configuration issues.
  Review Configuration: If you have access, review the configuration settings related to invoice processing and delivery note handling to ensure they are set up correctly.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like MIRO (Invoice Verification) to check the invoice details and VL03N (Display Outbound Delivery) to check the delivery note.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  Documentation: Review SAP documentation related to invoice processing and delivery note handling for best practices and troubleshooting steps.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.