How To Fix APPL_MM_PUR_PO027 - You are not authorized to delete the purchase order

SAP Error Message - Details

• Message type: E = Error

• Message class: APPL_MM_PUR_PO - Message Class for Purchase Order

• Message number: 027

• Message text: You are not authorized to delete the purchase order

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message APPL_MM_PUR_PO027 - You are not authorized to delete the purchase order ?

  The SAP error message APPL_MM_PUR_PO027, which states "You are not authorized to delete the purchase order," typically indicates that the user attempting to delete a purchase order (PO) does not have the necessary authorizations to perform this action. This is a common issue in SAP systems where access control is strictly enforced to maintain data integrity and security.
  Cause:
  
  Authorization Issues: The user lacks the required authorization object to delete purchase orders. This could be due to missing roles or permissions assigned to the user profile.
  Role Configuration: The roles assigned to the user may not include the necessary permissions for the transaction code used to delete the purchase order.
  Organizational Level Restrictions: There may be restrictions based on organizational levels (e.g., company code, purchasing organization) that prevent the user from deleting POs in certain contexts.
  
  Solution:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after the error occurs to check the authorization check that failed. This will provide insight into which specific authorization object is missing.
  Alternatively, you can use transaction code SU01 to view the user’s roles and authorizations.
  
  
  
  Review Role Assignments:
  
  Work with your SAP security team to review the roles assigned to the user. Ensure that the roles include the necessary authorizations for deleting purchase orders.
  The relevant authorization objects for purchase order deletion typically include M_BEST_BSA (Purchasing Document: Authorization for Purchase Order) and M_BEST_EKO (Purchasing Document: Authorization for Purchase Order by Company Code).
  
  
  
  Modify Roles:
  
  If the user is missing the necessary authorizations, the security team can modify the existing roles or create a new role that includes the required permissions.
  Ensure that the changes are tested in a development or quality assurance environment before being transported to production.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or your organization’s internal guidelines for managing authorizations and roles to ensure compliance with security policies.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking authorizations and roles, consider reaching out to SAP support for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: 
  
  ME22N: Change Purchase Order
  ME23N: Display Purchase Order
  ME21N: Create Purchase Order
  
  
  Authorization Objects: 
  
  M_BEST_BSA: Purchasing Document: Authorization for Purchase Order
  M_BEST_EKO: Purchasing Document: Authorization for Purchase Order by Company Code
  
  
  Security Roles: Ensure that the roles are aligned with the business processes and that users have the appropriate level of access based on their job functions.
  
  By following these steps, you should be able to resolve the authorization issue related to the deletion of purchase orders in SAP.