How To Fix APPL_MM_PUR_PO028 - You are not authorized to delete the purchase order item

SAP Error Message - Details

• Message type: E = Error

• Message class: APPL_MM_PUR_PO - Message Class for Purchase Order

• Message number: 028

• Message text: You are not authorized to delete the purchase order item

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message APPL_MM_PUR_PO028 - You are not authorized to delete the purchase order item ?

  The SAP error message APPL_MM_PUR_PO028 indicates that a user is attempting to delete a purchase order item but does not have the necessary authorization to perform this action. This is a common issue in SAP systems where user roles and authorizations are strictly managed to ensure data integrity and security.
  Cause:
  
  Authorization Issues: The user does not have the required authorization object to delete purchase order items. This could be due to missing roles or insufficient permissions assigned to the user profile.
  Configuration Settings: The system may have specific configurations that restrict certain users from deleting purchase order items based on their roles or the status of the purchase order.
  Document Status: The purchase order item may be in a status that does not allow deletion (e.g., if it has been partially delivered or invoiced).
  
  Solution:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after the error occurs to check which authorization check failed. This will provide insight into what specific authorization is missing.
  Review the user’s roles and authorizations in transaction code PFCG to ensure that the necessary permissions for deleting purchase order items are included.
  
  
  
  Modify User Roles:
  
  If the user lacks the necessary authorizations, a security administrator or someone with the appropriate permissions should modify the user’s roles to include the required authorization objects (e.g., M_BEST_BSA, M_BEST_EKO, etc.) for purchase order management.
  
  
  
  Review Purchase Order Status:
  
  Check the status of the purchase order item. If it is in a status that does not allow deletion, consider whether it is appropriate to change the status or if the item should be archived instead.
  
  
  
  Consult with SAP Security Team:
  
  If you are unsure about the required authorizations or how to modify them, consult with your SAP security team or basis team for assistance.
  
  
  
  Training and Documentation:
  
  Ensure that users are trained on the appropriate processes and understand the implications of deleting purchase order items. Provide documentation on the authorization process and how to request changes if needed.
  
  
  
  Related Information:
  
  Authorization Objects: Familiarize yourself with the relevant authorization objects related to purchase order management in SAP MM (Materials Management).
  Transaction Codes: Common transaction codes related to purchase orders include:
  
  ME21N - Create Purchase Order
  ME22N - Change Purchase Order
  ME23N - Display Purchase Order
  
  
  SAP Notes: Check for any relevant SAP Notes that may address specific issues or provide additional guidance on authorization management.
  
  By following these steps, you should be able to resolve the APPL_MM_PUR_PO028 error and ensure that users have the appropriate access to manage purchase orders effectively.