How To Fix APPL_MM_PUR_PO025 - You are not authorized to delete the item data of the purchase order

SAP Error Message - Details

• Message type: E = Error

• Message class: APPL_MM_PUR_PO - Message Class for Purchase Order

• Message number: 025

• Message text: You are not authorized to delete the item data of the purchase order

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message APPL_MM_PUR_PO025 - You are not authorized to delete the item data of the purchase order ?

  The SAP error message APPL_MM_PUR_PO025 indicates that a user is attempting to delete item data from a purchase order (PO) but does not have the necessary authorization to perform this action. This is a common issue in SAP systems where authorization checks are in place to ensure that only users with the appropriate permissions can modify or delete sensitive data.
  Cause:
  
  Authorization Issues: The user does not have the required authorization object to delete item data from a purchase order. This could be due to missing roles or authorizations in their user profile.
  Configuration Settings: The system may be configured to restrict certain actions based on user roles or organizational structure.
  Document Status: The purchase order may be in a status that does not allow for item deletion (e.g., if it has been partially delivered or invoiced).
  
  Solution:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after encountering the error to check which authorization check failed. This will provide insight into what specific authorization is missing.
  Review the user's roles and authorizations in transaction code SU01 or PFCG to ensure they have the necessary permissions to delete item data from purchase orders.
  
  
  
  Modify User Roles:
  
  If the user lacks the necessary authorizations, a system administrator or security officer should update the user's roles to include the required authorization objects (e.g., M_BEST_BSA, M_BEST_EKO, etc.) that allow for deletion of purchase order items.
  
  
  
  Review Purchase Order Status:
  
  Check the status of the purchase order. If it is in a status that does not allow for deletion, consider whether it is appropriate to change the status or if the deletion should be avoided.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or internal guidelines regarding authorization management and purchase order processing to ensure compliance with organizational policies.
  
  
  
  Testing:
  
  After making changes to authorizations, have the user log out and back in, then attempt the action again to verify that the issue has been resolved.
  
  
  
  Related Information:
  
  Authorization Objects: Familiarize yourself with the relevant authorization objects related to purchase order processing in SAP MM (Materials Management).
  Transaction Codes:
  
  SU53: Display authorization check failure.
  SU01: User maintenance.
  PFCG: Role maintenance.
  
  
  SAP Notes: Check for any relevant SAP Notes that may address specific issues or provide additional guidance on authorization errors related to purchase orders.
  
  If the problem persists after checking authorizations and the purchase order status, it may be necessary to consult with your SAP Basis team or SAP support for further assistance.