How To Fix APPL_MM_PUR_DAAG028 - Invoiced quantity not the same as GR quantity for &1 &2

SAP Error Message - Details

• Message type: E = Error

• Message class: APPL_MM_PUR_DAAG - Data Aging Message Class

• Message number: 028

• Message text: Invoiced quantity not the same as GR quantity for &1 &2

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message APPL_MM_PUR_DAAG028 - Invoiced quantity not the same as GR quantity for &1 &2 ?

  The SAP error message APPL_MM_PUR_DAAG028 indicates that there is a discrepancy between the invoiced quantity and the goods receipt (GR) quantity for a specific purchase order item. This error typically arises during the invoice verification process in the Materials Management (MM) module when the system detects that the quantity on the invoice does not match the quantity that was received.
  Cause:
  
  
  Quantity Mismatch: The most common cause is that the quantity invoiced by the vendor does not match the quantity that was recorded in the goods receipt. This can happen if:
  
  The vendor sent a different quantity than what was received.
  There was an error in entering the quantities during the goods receipt or invoice entry.
  Partial deliveries were made, and the invoice reflects a different quantity than what was received.
  
  
  
  Invoice Entry Errors: Manual entry errors during the invoice creation process can lead to discrepancies.
  
  
  Goods Receipt Not Posted: If the goods receipt was not posted correctly or was posted after the invoice was created, it could lead to this error.
  
  
  Returns or Adjustments: If there were returns or adjustments made after the goods receipt was posted, this could also cause a mismatch.
  
  
  Solution:
  
  
  Verify Goods Receipt: Check the goods receipt document to confirm the quantity that was received. You can do this by navigating to the relevant transaction (e.g., MB03) and entering the document number.
  
  
  Check Invoice Quantity: Review the invoice document to see the quantity that was invoiced. You can do this using transaction MIRO or by checking the invoice document in the system.
  
  
  Adjust Invoice or GR: Depending on the findings:
  
  If the goods receipt quantity is correct, you may need to adjust the invoice quantity to match the GR.
  If the invoice quantity is correct, you may need to adjust the goods receipt to reflect the correct quantity received.
  
  
  
  Communicate with Vendor: If there is a discrepancy due to the vendor sending the wrong quantity, communicate with them to resolve the issue.
  
  
  Use Transaction Codes: Utilize transaction codes like MIRO (Invoice Verification) and MIGO (Goods Movement) to make necessary adjustments.
  
  
  Check for Partial Deliveries: If the purchase order allows for partial deliveries, ensure that the invoiced quantity reflects the correct amount for the received quantity.
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  MIGO: For goods movements (goods receipt, goods issue, etc.)
  MIRO: For invoice verification.
  MB03: To display goods receipt documents.
  
  
  
  Configuration Settings: Review the configuration settings in the MM module related to invoice verification and goods receipt processing to ensure they align with your business processes.
  
  
  Documentation: Refer to SAP documentation or help files for detailed information on handling invoice discrepancies and the specific error message.
  
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.