How To Fix APPL_MM_PUR_DAAG027 - GR quantity smaller than quantity ordered less underdelivery tolerance

SAP Error Message - Details

• Message type: E = Error

• Message class: APPL_MM_PUR_DAAG - Data Aging Message Class

• Message number: 027

• Message text: GR quantity smaller than quantity ordered less underdelivery tolerance

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message APPL_MM_PUR_DAAG027 - GR quantity smaller than quantity ordered less underdelivery tolerance ?

  The SAP error message APPL_MM_PUR_DAAG027 indicates that there is a discrepancy between the goods receipt (GR) quantity and the ordered quantity, specifically that the GR quantity is smaller than the ordered quantity minus the underdelivery tolerance. This typically occurs during the goods receipt process in the Materials Management (MM) module when the quantity received is less than what was ordered, and the difference exceeds the allowed underdelivery tolerance.
  Cause:
  
  Underdelivery Tolerance Settings: The underdelivery tolerance is a configuration setting in SAP that allows for a certain percentage or fixed quantity of underdelivery when receiving goods. If the received quantity is below the ordered quantity minus this tolerance, the system will trigger this error.
  Incorrect Quantity Received: The quantity entered during the goods receipt may have been incorrectly recorded, either due to a mistake in counting or a misunderstanding of the order.
  Purchase Order (PO) Settings: The purchase order may have specific settings that restrict the amount of underdelivery allowed.
  
  Solution:
  
  
  Check Underdelivery Tolerance: Review the underdelivery tolerance settings in the purchasing info record or the material master. You can adjust the tolerance if necessary, but this should be done with caution and in accordance with company policy.
  
  Transaction Code: MEK1 (for Info Records) or MM02 (for Material Master).
  
  
  
  Verify Received Quantity: Double-check the quantity that was actually received against the purchase order. If the quantity is indeed correct, you may need to adjust the purchase order or the goods receipt.
  
  
  Adjust Purchase Order: If the received quantity is correct and the underdelivery tolerance is not sufficient, consider adjusting the purchase order to reflect the actual quantity received.
  
  Transaction Code: ME22N (to change the purchase order).
  
  
  
  Post Goods Receipt with Tolerance: If the received quantity is within the underdelivery tolerance, you can post the goods receipt with the tolerance. This may require specific settings or authorizations.
  
  
  Consult with Procurement: If there are frequent occurrences of this error, it may be worth discussing with the procurement team to ensure that the ordering process aligns with the receiving process and that tolerances are set appropriately.
  
  
  Related Information:
  
  Configuration of Underdelivery Tolerance: This can be set in the purchasing view of the material master or in the purchasing info record. The tolerance can be defined as a percentage or a fixed amount.
  Goods Receipt Process: Understanding the goods receipt process in SAP is crucial. It involves creating a document that records the receipt of goods against a purchase order.
  SAP Documentation: Refer to SAP Help documentation for detailed information on handling goods receipts and configuring tolerances.
  
  By addressing the underlying cause of the error and ensuring that the settings align with your business processes, you can resolve the issue effectively.