How To Fix APPL_MM_PUR_DAAG016 - Invoiced quantity is less than ordered quantity for &1 &2

SAP Error Message - Details

• Message type: E = Error

• Message class: APPL_MM_PUR_DAAG - Data Aging Message Class

• Message number: 016

• Message text: Invoiced quantity is less than ordered quantity for &1 &2

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message APPL_MM_PUR_DAAG016 - Invoiced quantity is less than ordered quantity for &1 &2 ?

  The SAP error message APPL_MM_PUR_DAAG016 indicates that there is a discrepancy between the invoiced quantity and the ordered quantity for a specific purchase order item. This error typically arises during the invoice verification process in the Materials Management (MM) module when the quantity on the invoice is less than what was originally ordered.
  Cause:
  
  Quantity Mismatch: The most common cause is that the vendor has invoiced a quantity that is less than what was ordered. This could be due to partial deliveries or errors in the invoice.
  Delivery Issues: The vendor may have delivered fewer items than ordered, leading to a lower invoiced quantity.
  Incorrect Invoice Entry: The person entering the invoice may have mistakenly entered a lower quantity.
  Purchase Order Changes: Changes made to the purchase order after the invoice was created could lead to discrepancies.
  
  Solution:
  
  Verify the Invoice: Check the invoice details against the purchase order to confirm the quantities. Ensure that the invoiced quantity is indeed less than the ordered quantity.
  Communicate with the Vendor: If the vendor has delivered fewer items, contact them to clarify the situation. They may need to issue a corrected invoice or provide the remaining items.
  Adjust the Purchase Order: If the invoice is correct and reflects the actual delivery, you may need to adjust the purchase order to match the invoiced quantity. This can be done by creating a change order or a goods receipt for the remaining quantity.
  Use Transaction Codes: Utilize transaction codes like MIRO (Invoice Verification) to process the invoice correctly or ME22N (Change Purchase Order) to adjust the purchase order if necessary.
  Check for Open Deliveries: Ensure that there are no open deliveries that need to be processed, which could affect the invoiced quantity.
  
  Related Information:
  
  Documentation: Review the documentation for the specific purchase order and invoice to understand the context of the discrepancy.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Roles: Ensure that the user has the appropriate permissions to make changes to purchase orders and invoices.
  Training: If this error occurs frequently, consider providing additional training to staff involved in the invoice verification process to minimize errors.
  
  By following these steps, you should be able to resolve the APPL_MM_PUR_DAAG016 error and ensure that your invoicing process runs smoothly.