How To Fix AP_COPY027 - Inv. program &1/&2, position &3: overall budget exceeded

SAP Error Message - Details

• Message type: E = Error

• Message class: AP_COPY - Copying Function for Plan/Budget

• Message number: 027

• Message text: Inv. program &1/&2, position &3: overall budget exceeded

What causes this issue?

As a result of automatic budgeting of measures belonging to program
position &V3& of investment program &V1&/&V2&, the overall budget of
the program position was exceeded. Since the 'budget distribution of
overall values' indicator is set for this program position, this
situation should be avoided if at all possible.

System Response

A warning is issued.

How to fix this error?

Increase the budget of program position &V3& in investment program &V1&
/&V2& as needed.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message AP_COPY027 - Inv. program &1/&2, position &3: overall budget exceeded ?

  The SAP error message AP_COPY027 indicates that the overall budget has been exceeded for a specific program and position. This error typically occurs in the context of budget management within SAP, particularly in modules related to financial planning and controlling, such as Public Sector Management (PSM) or Controlling (CO).
  Cause:
  
  Budget Limit Exceeded: The primary cause of this error is that the total expenses or commitments for a particular program or position have surpassed the allocated budget.
  Incorrect Budget Settings: There may be issues with how the budget is set up, such as incorrect budget amounts or budget periods.
  Posting Errors: There could be errors in the postings that are being made against the budget, such as incorrect amounts or incorrect account assignments.
  Cumulative Budgeting: If cumulative budgeting is enabled, the system checks the total of all postings against the budget, which can lead to this error if the cumulative total exceeds the budget.
  
  Solution:
  
  Review Budget Allocation: Check the budget allocation for the program and position in question. Ensure that the budget is sufficient to cover the planned expenses.
  Adjust Budget: If necessary, increase the budget allocation for the program or position to accommodate the additional expenses.
  Analyze Postings: Review the postings made against the budget to identify any discrepancies or errors. Ensure that all postings are valid and correctly assigned.
  Check Budget Control Settings: Verify the budget control settings in the system to ensure they are configured correctly. This includes checking whether the budget is set to be strictly enforced or if there are tolerances allowed.
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or controlling team for guidance on budget management and adjustments.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as FMBB (Budgeting) or FMAVCR01 (Budget Availability Control) to review and adjust budgets.
  Budget Reports: Utilize budget reports to analyze budget consumption and identify areas where the budget is being exceeded.
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or solutions related to budget management and error handling.
  Documentation: Refer to SAP documentation for detailed guidance on budget management processes and error handling.
  
  By following these steps, you should be able to resolve the AP_COPY027 error and ensure that your budget management processes are functioning correctly.