How To Fix AP_COPY028 - Inv. program &1/&2, position &3: annual budget &4 exceeded

SAP Error Message - Details

• Message type: E = Error

• Message class: AP_COPY - Copying Function for Plan/Budget

• Message number: 028

• Message text: Inv. program &1/&2, position &3: annual budget &4 exceeded

What causes this issue?

As a result of automatic budgeting of measures belonging to program
position &V3& of investment program &V1&/&V2&, the annual budget of the
program position was exceeded. Since the 'budget distribution of annual
values' indicator is set for this program position, this situation
should be avoided if at all possible.

System Response

A warning is issued.

How to fix this error?

Increase the budget of program position &V3& in investment program &V1&
/&V2& as needed.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message AP_COPY028 - Inv. program &1/&2, position &3: annual budget &4 exceeded ?

  The SAP error message AP_COPY028 indicates that an annual budget limit has been exceeded for a specific program and position. This error typically arises in the context of budget management within SAP, particularly when dealing with financial planning and controlling (FICO) modules.
  Cause:
  
  Budget Limit Exceeded: The primary cause of this error is that the total expenses or commitments for a specific program and position have surpassed the allocated annual budget.
  Incorrect Budget Settings: There may be issues with how the budget is set up, such as incorrect budget amounts or periods.
  Data Entry Errors: Errors in data entry, such as entering incorrect amounts or misallocating funds, can also lead to this message.
  Changes in Budget: If the budget was recently changed or reduced, existing commitments may now exceed the new budget limits.
  
  Solution:
  
  Review Budget Allocation: Check the budget allocation for the specific program and position. Ensure that the budget is sufficient to cover the planned expenses.
  Adjust Budget: If necessary, increase the budget allocation for the program and position in question. This can be done through the appropriate budget management transaction in SAP.
  Analyze Commitments: Review the commitments and expenses associated with the program and position to identify any discrepancies or unexpected costs.
  Correct Data Entry: If there are errors in data entry, correct them to ensure that the amounts reflect the actual planned expenses.
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or budgeting team for guidance on how to handle the budget limits.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  FMBB: Budgeting - Change Budget
  FMAVCR01: Budget Availability Control
  FMBT: Budget Transfer
  
  
  Budget Control Settings: Understand the configuration settings for budget control in your SAP system, which can be found in the customizing settings under Financial Management.
  Documentation: Refer to SAP documentation or help files for detailed instructions on managing budgets and resolving budget-related errors.
  
  By following these steps, you should be able to address the AP_COPY028 error and ensure that your budget management processes are functioning correctly.