How To Fix AP689 - Appropriation request &1 is still used in investment program

SAP Error Message - Details

• Message type: E = Error

• Message class: AP - Investment program messages

• Message number: 689

• Message text: Appropriation request &1 is still used in investment program

What causes this issue?

copied in part from Message AP661
You tried to reorganize, delete or flag appropriation request &V1& for
deletion. However, appropriation request &V1& is still assigned to
investment program position &V2&.
<ZH>Comment:</> This assignment is not an original assignment. It is a
(statistical) assignment that was adopted as part of the IM fiscal year
change. It is <ZH>not</> displayed in the master data transactions for
appropriation request &V1&, but only in the master data transactions of
investment program position &V2& and in IM reporting.

System Response

The function therefore cannot be performed.

How to fix this error?

First delete the assignment of appropriation request &V1& to investment
program position &V2&: To do so, perform the <LS>Open New Approval Year
- Repeat Run</> (transaction IM27_REPEAT) function from &V3& to &V4&,
or delete the assignment directly in master data maintenance of
investment program position &V2&.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message AP689 - Appropriation request &1 is still used in investment program ?

  The SAP error message AP689 indicates that an appropriation request (AR) is still being used in an investment program, which prevents certain actions from being taken on that appropriation request. This error typically arises when you attempt to delete or modify an appropriation request that is still linked to an investment program or project.
  Cause:
  
  Active Usage: The appropriation request is currently being referenced in an investment program, meaning it has not been fully processed or closed.
  Open Transactions: There may be open transactions or commitments associated with the appropriation request that need to be resolved before any modifications can be made.
  Program Status: The investment program may be in a status that does not allow for changes to be made to its associated appropriation requests.
  
  Solution:
  
  Check Investment Program: Review the investment program to which the appropriation request is linked. Ensure that it is in a status that allows for changes.
  Clear Transactions: Identify and clear any open transactions or commitments associated with the appropriation request. This may involve processing or reversing transactions that are still active.
  Close Appropriation Request: If the appropriation request is no longer needed, ensure that it is properly closed in the system. This may involve completing any necessary documentation or approvals.
  Consult Documentation: Refer to SAP documentation or your organization's internal guidelines for managing appropriation requests and investment programs to ensure compliance with procedures.
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  CJ20N: Project Builder
  CJ02: Change Project
  CJ03: Display Project
  S_ALR_87013558: Investment Program Report
  
  
  SAP Notes: Check for any SAP Notes related to error AP689 for additional insights or patches that may address the issue.
  User Roles: Ensure that you have the appropriate permissions to make changes to appropriation requests and investment programs.
  
  By following these steps, you should be able to identify the cause of the error and take the necessary actions to resolve it.