How To Fix AP287 - Annual budget &3 exceeded by &1 &2

SAP Error Message - Details

• Message type: E = Error

• Message class: AP - Investment program messages

• Message number: 287

• Message text: Annual budget &3 exceeded by &1 &2

What causes this issue?

You are reassigning measures (or appropriation requests), but do
<ZH>not</> want automatic transfer of the budget from the sending to
the receiving investment program position (The <LS>Tranfer budget
</> indicator is not set).
The indicator for budget distribution of annual values is set on the
receiving program position. However, the annual budget &V3& of the
reassigned measures (or the annual budget &V3& of the measures
belonging to the reassigned appropriation request) exceeds the total of
the distributable annual budget &V3& on the receiving program position
by an amount of &V1& &V2&.
If you make the reassignment in an update run, you will initially have
an inconsistent annual budget &V3&. Therefore, budget distribution from
the receiving program position to its subordinate measures (or from the
measures that belong to the subordinate appropriation requests) is not
possible until the annual budget &V3& of the receiving program position
is increased by at least &V1& &V2&.

System Response

The system issues a warning.

How to fix this error?

When you reassign, you can set the <LS>Transfer budget</> indicator.
As a result the annual budget of the receiving program position is
automatically increased to ensure consistency.
If you do not want to set this indicator, you should manually adjust
the annual budget &V3& of the receiving program position. Increase the
annual budget &V3& by at least &V1& &V2&.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message AP287 - Annual budget &3 exceeded by &1 &2 ?

  The SAP error message AP287 ("Annual budget &3 exceeded by &1 &2") indicates that a budget limit has been exceeded in the system. This message typically arises in the context of budget management within SAP, particularly when dealing with financial planning and controlling (FICO) modules.
  Cause:
  The error occurs when a transaction attempts to post an expense or commitment that exceeds the allocated annual budget for a specific cost center, internal order, or other budgetary unit. The parameters in the message represent:
  
  &1: The amount by which the budget is exceeded.
  &2: The currency of the amount.
  &3: The total annual budget that has been set for the relevant cost center or order.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Review Budget Settings:
  
  Check the budget allocation for the relevant cost center or internal order. Ensure that the budget is set correctly and that it is sufficient for the planned expenses.
  
  
  
  Adjust the Budget:
  
  If the budget is indeed insufficient, you may need to increase the budget allocation. This can typically be done through the budget management transaction codes (e.g., FMBB for budget adjustments).
  
  
  
  Analyze Transactions:
  
  Review the transactions that have been posted to the cost center or internal order to ensure that they are valid and necessary. Sometimes, erroneous postings can lead to budget overruns.
  
  
  
  Consult with Finance Team:
  
  If you are unsure about how to proceed, consult with your finance or controlling team. They can provide insights into budget management practices and help you make informed decisions.
  
  
  
  Check for Budget Release:
  
  Ensure that the budget has been released for the relevant period. Sometimes, budgets are created but not released for use, which can lead to this error.
  
  
  
  Use Budgeting Reports:
  
  Utilize SAP reports (such as S_ALR_87013611) to analyze budget consumption and identify areas where adjustments may be needed.
  
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  FMBB: Change Budget
  FMAVCR01: Display Budget Consumption
  S_ALR_87013611: Budget/Actual/Commitment Report
  
  
  
  Budget Types: Understand the different types of budgets (e.g., annual, quarterly) and how they are set up in your organization.
  
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to budget management that may address known issues.
  
  
  Training: Consider training sessions on budget management within SAP to better understand how to manage budgets effectively.
  
  
  By following these steps, you should be able to address the AP287 error and ensure that your budget management processes are functioning smoothly.