How To Fix AP286 - Overall budget exceeded by &1 &2

SAP Error Message - Details

• Message type: E = Error

• Message class: AP - Investment program messages

• Message number: 286

• Message text: Overall budget exceeded by &1 &2

What causes this issue?

You are reassigning measures (or appropriation requests), but do
<ZH>not</> want automatic transfer of the budget from the sending to
the receiving investment program position (The <LS>Tranfer budget
</> indicator is not set).
The indicator for budget distribution of overall values is set on the
receiving program position. However, the overall budget of the
reassigned measures (or the overall budget of the measures belonging to
the reassigned appropriation request) exceeds the total of the
distributable overall budget on the receiving program position by an
amount of &V1& &V2&.
If you make the reassignment in an update run, you will initially have
an inconsistent overall budget on the receiving program position.
Therefore, budget distribution from the receiving program position to
its subordinate measures (or from the measures that belong to the
subordinate appropriation requests) is not possible until the overall
budget of the receiving program position is increased by at least &V1&
&V2&.

System Response

The system issues a warning.

How to fix this error?

When you reassign, you can set the <LS>Transfer budget</> indicator.
As a result the overall budget of the receiving program position is
automatically increased to ensure consistency.
If you do not want to set this indicator, you should manually adjust
the overall budget of the receiving program position. Increase the
overall budget by at least &V1& &V2&.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message AP286 - Overall budget exceeded by &1 &2 ?

  The SAP error message AP286 "Overall budget exceeded by &1 &2" typically occurs in the context of budget management within the SAP system, particularly when working with the Funds Management (FM) module. This error indicates that a budget limit has been exceeded for a particular commitment or expenditure.
  Cause:
  
  Budget Limit Exceeded: The primary cause of this error is that the total amount of commitments or expenditures has surpassed the allocated budget for a specific cost center, internal order, or project.
  Incorrect Budget Settings: There may be issues with how the budget is set up, such as incorrect budget amounts or budget periods.
  Multiple Commitments: If multiple transactions are being processed simultaneously, the cumulative effect may exceed the budget limit.
  Budget Release Issues: The budget may not have been properly released or may be in a status that does not allow for additional commitments.
  
  Solution:
  
  Review Budget Allocation: Check the budget allocation for the relevant cost center, internal order, or project. Ensure that the budget is sufficient to cover the planned expenditures.
  Adjust Budget: If necessary, increase the budget allocation to accommodate the additional commitments. This can be done through the budget adjustment process in the SAP system.
  Check Commitments: Review existing commitments and expenditures to identify any that can be reduced or eliminated to stay within budget.
  Budget Release: Ensure that the budget has been properly released and is available for use. If it is not released, follow the appropriate procedures to release it.
  Transaction Review: If the error occurs during a specific transaction, review the details of that transaction to ensure it is valid and correctly coded.
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or budgeting team for guidance on managing budgets within SAP.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like FMBB (Budgeting) or FMAVCR01 (Budget Availability Control) to review and manage budgets.
  Configuration Settings: Review the configuration settings in the Funds Management module to ensure that budget control is set up correctly.
  Documentation: Refer to SAP documentation or help resources for detailed instructions on managing budgets and understanding budget control settings.
  User Roles: Ensure that you have the appropriate permissions to view and modify budget settings in the SAP system.
  
  By following these steps, you should be able to address the AP286 error and manage your budget effectively within SAP.