How To Fix AP102 - Order &1 is already budgeted or availability control is active

SAP Error Message - Details

• Message type: E = Error

• Message class: AP - Investment program messages

• Message number: 102

• Message text: Order &1 is already budgeted or availability control is active

What causes this issue?

You tried to attach order &V1& to an investment program position.
However, the specifications for this program position state that the
orders assigned below it in the hierarchy must receive their budget
from this program position.
Order &V1&, which you want to attach, however, already has a budget
that does <ZH>not</> originate from an investment program. Or,
availability control is still active for the order.

System Response

In order to avoid inconsistency, the order is not attached to the
program position.

How to fix this error?

First set the already existing budget of order &V1& to 0 (for example,
using budget returns). And, if necessary, deactivate the availability
control for the order.
Then you can attach the order to the program position, and distribute
the budget from the program position to the order.
If you want to avoid deactivating availability control, there is
another option. You can remove 'budgeted' status on the order
(transaction OK12). To be able to remove 'budgeted' status, you have to
reduce the current overall and annual budget on the order to zero, and
- very important - you have to use the <ZH>same</> business transaction
(original, supplement, return ... ) as was used for entering the
original budget!
If the current overall and annual budgets already consist of more than
one business transaction, then you have to remove each of the budgets
separately according to the business transaction used. (In order to
avoid temporary inconsistencies, you should also ideally do this in the
reverse order to that in which the budget was posted.)
<ZH>Example</>
You create a current overall budget as follows:
RESET N1.
Original budget 1000
Supplement 200
Return 50
To remove 'budgeted' status from the order, it is not enough to enter a
return of 1150, for example, even though this would reduce the current
overall budget to zero.
Instead you have to reduce the current overall budget to zero in the
following sequence:
RESET N1.
Return 50-
Supplement 200-
Set original budget of 1000 to 0.
You can only remove 'budgeted' status on the order (transaction OK12)
after following these steps.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message AP102 - Order &1 is already budgeted or availability control is active ?

  The SAP error message AP102 ("Order &1 is already budgeted or availability control is active") typically occurs when you are trying to perform an action on an order that has already been budgeted or when availability control is enabled for that order. This error is related to the budget management and availability control functionalities in SAP, which are used to ensure that expenditures do not exceed the allocated budget.
  Cause:
  
  Order Already Budgeted: The order you are trying to process has already been assigned a budget, and any further attempts to change or add to the budget may trigger this error.
  Availability Control Active: Availability control is a feature in SAP that monitors budget consumption against the allocated budget. If this feature is active for the order, it may prevent further actions if the budget is already consumed or if the action would exceed the available budget.
  
  Solution:
  
  Check Budget Status: Review the budget status of the order in question. You can do this by navigating to the relevant transaction (e.g., KOB1 for order reports) to see if the budget has already been allocated or consumed.
  Adjust Budget: If you need to make changes to the budget, you may need to adjust the budget allocation for the order. This can be done through the appropriate budgeting transaction (e.g., KSB1 for budget reports).
  Deactivate Availability Control: If availability control is not required for this order, you may consider deactivating it. This can be done in the configuration settings, but be cautious as it may affect other processes.
  Consult with Finance Team: If you are unsure about how to proceed, it may be beneficial to consult with your finance or controlling team to understand the implications of changing budget settings or availability control.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as KOB1 (Order Reports), KSB1 (Budget Reports), and OAVC (Availability Control).
  Configuration Settings: Understanding the configuration settings for budget management and availability control in SAP can help in troubleshooting similar issues in the future.
  Documentation: Refer to SAP documentation or help files for detailed information on budget management and availability control functionalities.
  
  By following these steps, you should be able to resolve the AP102 error and proceed with your order processing in SAP.