How To Fix AJ563 - Document no. &1: Adjustment reversal can only be partially canceled

SAP Error Message - Details

• Message type: E = Error

• Message class: AJ - Billing program

• Message number: 563

• Message text: Document no. &1: Adjustment reversal can only be partially canceled

What causes this issue?

The adjustment reversal for contract &V2& could only be partially
undone:
Billing document &V1& reversed.
An error occurred during re-billing. You can obtain error details from
the previous message.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Reprocess the procedure manually.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message AJ563 - Document no. &1: Adjustment reversal can only be partially canceled ?

  The SAP error message AJ563, which states "Document no. &1: Adjustment reversal can only be partially canceled," typically occurs in the context of financial accounting or asset accounting when dealing with adjustments and reversals of documents. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  
  Partial Reversal: The error indicates that the adjustment reversal you are trying to cancel has already been partially reversed. This means that some of the entries related to the adjustment have already been processed, and the system does not allow a full cancellation of the reversal.
  
  
  Document Status: The document may be in a status that does not allow for further changes. For example, if the document has been posted to a closed period or if it has been cleared, it may not be possible to reverse it fully.
  
  
  Dependencies: There may be dependencies on other documents or transactions that prevent a full reversal. For instance, if there are subsequent transactions that rely on the adjustment, the system may restrict the reversal.
  
  
  Solution:
  
  
  Check Document Status: Review the status of the document in question. Ensure that it is not in a closed period or has not been cleared. You can check this in the document display (transaction codes like FB03 for financial documents).
  
  
  Partial Reversal: If the adjustment reversal has already been partially canceled, you may need to perform a new adjustment or reversal for the remaining amount instead of trying to cancel the entire reversal.
  
  
  Consult with Finance Team: If you are unsure about the implications of reversing the document, consult with your finance or accounting team. They can provide guidance on how to proceed without affecting financial reporting.
  
  
  Use Transaction Codes: Utilize relevant transaction codes to analyze the document flow. For example, you can use:
  
  FB03: Display Document
  FBL1N: Vendor Line Item Display
  FBL3N: G/L Account Line Item Display
  FBL5N: Customer Line Item Display
  
  
  
  SAP Notes and Documentation: Check SAP Notes for any known issues or additional guidance related to this error message. Sometimes, specific patches or updates may address underlying issues.
  
  
  Related Information:
  
  SAP Help Portal: The SAP Help Portal provides documentation on asset accounting and financial transactions, which can be useful for understanding the context of the error.
  Transaction Logs: Review transaction logs to see if there are any related errors or warnings that could provide more context.
  User Permissions: Ensure that you have the necessary permissions to perform reversals and adjustments in the system.
  
  If the issue persists after trying the above solutions, it may be beneficial to reach out to SAP support or your internal IT team for further assistance.