How To Fix AJ370 - Document &1 is already in archiving index

SAP Error Message - Details

• Message type: E = Error

• Message class: AJ - Billing program

• Message number: 370

• Message text: Document &1 is already in archiving index

What causes this issue?

Billing document &v1& is already in the ERCHARCH archiving index
(archiving status &v2&).
In this case, a reversal is no longer possible.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If you still wish to reverse the billing document, create a manual
credit memo or backbilling.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message AJ370 - Document &1 is already in archiving index ?

  The SAP error message AJ370 indicates that a document is already present in the archiving index. This typically occurs when you attempt to archive a document that has already been archived or is in the process of being archived. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Document Already Archived: The document you are trying to archive is already in the archiving index, meaning it has been processed in a previous archiving run.
  Duplicate Archiving Attempt: There may be an attempt to archive the same document multiple times, which is not allowed.
  Indexing Issues: There could be issues with the archiving index itself, such as corruption or inconsistencies.
  
  Solution:
  
  
  Check Archiving Status:
  
  Use transaction code SARA to check the archiving status of the document. You can look for the document in the archiving index to confirm if it has already been archived.
  
  
  
  Review Archiving Logs:
  
  Check the archiving logs for any previous runs to see if the document was archived successfully. This can provide insights into when and why the document was archived.
  
  
  
  Avoid Duplicate Archiving:
  
  Ensure that you are not attempting to archive the same document multiple times. Review your archiving strategy and processes to prevent this from happening.
  
  
  
  Reprocess or Delete:
  
  If you find that the document should not be in the archiving index, you may need to delete it from the index or reprocess the archiving job. This should be done with caution and typically requires administrative privileges.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or notes related to archiving for specific guidance on handling this error. SAP Notes may provide additional troubleshooting steps or patches.
  
  
  
  Contact SAP Support:
  
  If the issue persists and you cannot resolve it, consider reaching out to SAP support for assistance. They can provide more detailed guidance based on your specific system configuration.
  
  
  
  Related Information:
  
  Transaction Codes:
  
  SARA: Archive Administration
  SARI: Archive Information System
  SAD1: Archive Document Management
  
  
  Archiving Process: Understand the archiving process in SAP, including how documents are selected for archiving and how the archiving index is maintained.
  SAP Notes: Search for relevant SAP Notes that may address this specific error or provide updates to the archiving process.
  
  By following these steps, you should be able to address the AJ370 error and ensure that your archiving processes run smoothly.