How To Fix >A563 - Date of last change &1 is after key date for archiving (&2)

SAP Error Message - Details

• Message type: E = Error

• Message class: >A -

• Message number: 563

• Message text: Date of last change &1 is after key date for archiving (&2)

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message >A563 - Date of last change &1 is after key date for archiving (&2) ?

  The SAP error message A563 indicates that there is a date of last change for a particular object that is later than the key date set for archiving. This typically occurs when you are trying to archive data that has been modified after the specified key date, which is not allowed because it could lead to inconsistencies in the archived data.
  Cause:
  
  Modification After Key Date: The object (e.g., a document, record, or transaction) has been changed after the key date you are using for archiving.
  Incorrect Key Date: The key date for archiving may not be set correctly, or it may not reflect the actual state of the data.
  Data Integrity: SAP enforces data integrity by preventing the archiving of records that have been modified after the key date.
  
  Solution:
  
  Check Last Change Date: Identify the object that is causing the error and check its last change date. You can do this by querying the database or using transaction codes relevant to the object type.
  Adjust Key Date: If the key date is set incorrectly, you may need to adjust it to a later date that encompasses all changes made to the objects you wish to archive.
  Revert Changes: If possible, revert any changes made to the object after the key date, but this may not always be feasible or advisable.
  Exclude Modified Records: If you cannot change the key date or revert changes, consider excluding the modified records from the archiving process.
  Consult Documentation: Review SAP documentation or consult with your SAP Basis or functional team for specific guidance on archiving processes and best practices.
  
  Related Information:
  
  Archiving Process: Understand the archiving process in SAP, including how to set key dates and the implications of archiving.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) to manage archiving tasks.
  Data Retention Policies: Ensure that your archiving strategy aligns with your organization's data retention policies and compliance requirements.
  SAP Notes: Check for any SAP Notes related to archiving issues or specific error messages that may provide additional insights or solutions.
  
  By addressing the underlying cause of the error and following the suggested solutions, you should be able to resolve the A563 error and proceed with your archiving activities.