How To Fix >A561 - Payment document &1 from payment order &2 not archived

SAP Error Message - Details

• Message type: E = Error

• Message class: >A -

• Message number: 561

• Message text: Payment document &1 from payment order &2 not archived

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message >A561 - Payment document &1 from payment order &2 not archived ?

  The SAP error message A561 indicates that a payment document associated with a payment order has not been archived. This can occur in various scenarios, typically when there is an attempt to access or process a payment document that is expected to be archived but is not found in the archive.
  Cause:
  
  Archiving Not Performed: The payment document may not have been archived due to the archiving process not being executed or completed.
  Incorrect Archiving Settings: The archiving settings in the system may not be configured correctly, leading to documents not being archived as expected.
  Document Status: The payment document may still be in a status that prevents it from being archived (e.g., it is still open or has pending transactions).
  Database Issues: There may be issues with the database that prevent the archiving process from completing successfully.
  
  Solution:
  
  Check Archiving Status: Verify if the archiving process has been executed for the relevant payment documents. You can do this by checking the archiving logs or using transaction codes like SARA (Archive Administration).
  Run Archiving Job: If the documents have not been archived, you may need to run the archiving job for payment documents. This can typically be done through transaction SARA, where you can select the appropriate archiving object (e.g., FI_PAYMENT).
  Review Configuration: Ensure that the archiving configuration is set up correctly. This includes checking the archiving object settings and ensuring that the necessary criteria for archiving are met.
  Check Document Status: Review the status of the payment document and ensure that it is eligible for archiving. If it is still in use or has pending transactions, you may need to resolve those issues first.
  Consult Logs: Check the application logs for any errors or warnings related to the archiving process that might provide more insight into why the document was not archived.
  Database Maintenance: If there are database issues, consider performing database maintenance or consulting with your database administrator.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (for archiving), SARI (for archiving information), and SE16/SE16N (for data browsing).
  SAP Notes: Check for any SAP Notes related to archiving issues or the specific error message A561. SAP Notes can provide patches or additional guidance on resolving specific issues.
  Documentation: Review SAP documentation on archiving processes to ensure compliance with best practices and to understand the requirements for archiving payment documents.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP Basis team or SAP support for further assistance.