How To Fix 72628 - Absence preventing delimitation of deduction period for &1

SAP Error Message - Details

• Message type: E = Error

• Message class: 72 - Message Class for Time Management Reports

• Message number: 628

• Message text: Absence preventing delimitation of deduction period for &1

What causes this issue?

When transferring the remaining leave from the previous year (relative
to leave year &V2&) the RPILVA00 report attempts to delimit the
deduction period of the old record so that it does not overlap with the
new record.
This is not possible in this case, since in the overlap period (&V3& -
&V4&) there is already an absence for personnel number &V1& that has
been deducted from the old entitlement.

Procedure for System Administrators

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Transfer the remaining leave manually in this case.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 72628 - Absence preventing delimitation of deduction period for &1 ?

  The SAP error message 72628, which states "Absence preventing delimitation of deduction period for &1," typically occurs in the context of payroll processing when there are absences that affect the deduction periods for an employee. This error indicates that the system cannot determine the deduction period due to existing absences.
  Cause:
  
  Absences Recorded: The employee has recorded absences (such as sick leave, vacation, etc.) that overlap with the deduction period.
  Deduction Configuration: The configuration for deductions may not account for the absences correctly, leading to conflicts in the payroll processing.
  Incorrect Dates: The dates for the absences may not be set correctly, causing the system to see them as overlapping with the deduction period.
  
  Solution:
  
  Review Absences: Check the absence records for the employee in question. Ensure that the absence dates do not overlap with the deduction period.
  Adjust Deduction Period: If necessary, adjust the deduction period to accommodate the absences. This may involve changing the payroll configuration or the specific deduction settings.
  Correct Absence Dates: If the absence dates are incorrect, update them to reflect the accurate period of absence.
  Consult Payroll Configuration: Review the payroll configuration settings related to deductions and absences to ensure they are set up correctly.
  Run Payroll Simulation: After making adjustments, run a payroll simulation to verify that the error has been resolved and that the deductions are being calculated correctly.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to review and edit employee absence records.
  Payroll Processing: Familiarize yourself with the payroll processing steps in SAP, as understanding the sequence can help identify where the issue arises.
  SAP Notes: Check for any relevant SAP Notes or documentation that may provide additional insights or updates related to this error message.
  Consult with HR/Payroll Team: If you are unable to resolve the issue, it may be beneficial to consult with your HR or payroll team, as they may have specific insights or access to additional tools for troubleshooting.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.