How To Fix 63622 - Letter & & & not found

SAP Error Message - Details

• Message type: E = Error

• Message class: 63 - Messages for Real Estate Management

• Message number: 622

• Message text: Letter & & & not found

What causes this issue?

Letter &V3& in document group &V2& for sub-application &V1& was not
found.
However it is assigned in Customizing to correspondence activity &V4&.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Contact your system administrator.
Procedure for the system administrator
Correct the assignment of letters and roles for correspondence
activities in Customizing of Real Estate correspondence.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 63622 - Letter & & & not found ?

  The SAP error message "63622 Letter & & & not found" typically indicates that the system is unable to find a specific letter or document template that is required for a particular process, such as printing or generating correspondence. This error often occurs in the context of SAPscript or Smart Forms, where predefined templates are used for generating letters, invoices, or other documents.
  Cause:
  
  Missing Template: The specified letter template does not exist in the system.
  Incorrect Configuration: The configuration settings for the document type or output type may be incorrect, leading to the system looking for a non-existent template.
  Authorization Issues: The user may not have the necessary authorizations to access the letter template.
  Incorrect Parameters: The parameters passed to the function that generates the letter may be incorrect, leading to the system searching for a template that does not match.
  
  Solution:
  
  
  Check Template Existence:
  
  Go to the transaction code SE71 (SAPscript) or SMARTFORMS (for Smart Forms) and check if the letter template exists.
  If it does not exist, you may need to create it or obtain it from another system.
  
  
  
  Review Configuration:
  
  Check the configuration settings in transaction SPRO related to the output types and document types to ensure they are correctly set up.
  Ensure that the output type is correctly assigned to the relevant application.
  
  
  
  Authorization Check:
  
  Verify that the user has the necessary authorizations to access the letter template. This can be done by checking the user roles and authorizations in transaction SU01.
  
  
  
  Parameter Validation:
  
  Review the parameters being passed to the function that generates the letter. Ensure that they are correct and correspond to the existing templates.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific details related to the error message and its context.
  
  
  
  Contact Support:
  
  If the issue persists, consider reaching out to your SAP support team or consulting SAP Notes for any known issues related to this error message.
  
  
  
  Related Information:
  
  Transaction Codes: SE71 (SAPscript), SMARTFORMS (Smart Forms), SPRO (Configuration).
  SAP Notes: Search for relevant SAP Notes in the SAP Support Portal that may address this specific error message.
  Documentation: Review SAP Help documentation for more details on document generation and template management.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.