How To Fix 5Z818 - File to be imported: & already contains data for record types 3, 4

SAP Error Message - Details

• Message type: E = Error

• Message class: 5Z - IS-HR/PSG Public Sector Payroll - Germany

• Message number: 818

• Message text: File to be imported: & already contains data for record types 3, 4

What causes this issue?

The file to be imported already contains data for record type 3 (medical
personnel) and record type 4 (non-medical personnel) of the statistical
regulatory requirements for hospitals.

System Response

The data in the file to be imported cannot be copied to the file to be
written and is overwritten by the result from the program.

How to fix this error?

Check the file to be imported or continue with the existing data,
allowing the data determined by the program to be copied to the file to
be written.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5Z818 - File to be imported: & already contains data for record types 3, 4 ?

  The SAP error message 5Z818 indicates that the file you are trying to import already contains data for record types 3 and 4. This typically occurs during the import of data into SAP systems, particularly when dealing with data files that are meant to be processed in a specific format.
  Cause:
  
  Duplicate Data: The file you are trying to import has already been processed or contains records that are duplicates of existing records in the system.
  Incorrect File Format: The file may not be formatted correctly, leading to the system interpreting it as containing existing data.
  Improper Data Handling: If the data was not cleared or reset before the import, it may lead to conflicts with existing records.
  
  Solution:
  
  Check Existing Data: Before importing, check the existing records in the system to ensure that the data you are trying to import does not already exist.
  Clear Existing Data: If the data is indeed duplicate and you want to replace it, you may need to clear the existing records in the system before attempting the import again.
  Modify the Import File: If the file contains unnecessary duplicate records, consider modifying the file to remove those records before re-importing.
  Use a Different Import Method: If applicable, consider using a different method or transaction for importing the data that may handle duplicates more gracefully.
  Consult Documentation: Review the SAP documentation related to the specific import process you are using to ensure compliance with the expected data format and structure.
  
  Related Information:
  
  Transaction Codes: Depending on the context of the import, you may be using specific transaction codes (like LSMW, BAPIs, or others) that have their own guidelines for data import.
  Data Formats: Ensure that the data file adheres to the required format (e.g., CSV, TXT) and that the record types are correctly defined.
  SAP Notes: Check SAP Notes for any known issues or updates related to the error message 5Z818, as there may be patches or updates that address this specific error.
  
  If the problem persists after trying the above solutions, it may be beneficial to consult with your SAP Basis or technical team for further assistance.