How To Fix 5Z809 - Infotype &: A future record exists for date &

SAP Error Message - Details

• Message type: E = Error

• Message class: 5Z - IS-HR/PSG Public Sector Payroll - Germany

• Message number: 809

• Message text: Infotype &: A future record exists for date &

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5Z809 - Infotype &: A future record exists for date & ?

  The SAP error message 5Z809 indicates that there is a conflict with the data being entered into an infotype because a future record already exists for the specified date. This typically occurs in the context of personnel administration or employee data management when trying to create or modify records in an infotype that overlaps with an existing future record.
  Cause:
  The error arises when:
  
  You are trying to create or change a record in an infotype for a date that is already covered by a future record. 
  The system prevents overlapping records to maintain data integrity and ensure that the historical and future data is consistent.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Records:
  
  Use transaction code PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the infotype records for the employee in question.
  Look for any future records that exist for the date you are trying to enter.
  
  
  
  Adjust Dates:
  
  If you need to enter a new record, ensure that the date you are trying to use does not conflict with any existing future records. You may need to adjust the date of the new record or the existing future record.
  
  
  
  Delete or Change Future Records:
  
  If appropriate, you can delete or modify the future record that is causing the conflict. Be cautious with this approach, as it may affect other processes or data integrity.
  
  
  
  Consult with HR or Data Management Team:
  
  If you are unsure about the implications of changing or deleting records, consult with your HR department or the team responsible for data management to ensure compliance with policies and procedures.
  
  
  
  Use Correct Transaction Codes:
  
  Ensure you are using the correct transaction codes for the actions you are trying to perform. For example, use PA30 for maintaining records and PA20 for viewing them.
  
  
  
  Related Information:
  
  Infotypes: Infotypes are data structures in SAP that store specific types of information about employees, such as personal data, organizational assignment, and payroll data.
  Future Records: In SAP HR, future records are entries that are effective from a date in the future. They are used to plan changes in employee data, such as promotions, salary changes, or position changes.
  Data Integrity: SAP enforces rules to maintain data integrity, which is why overlapping records are not allowed.
  
  By following these steps, you should be able to resolve the error and proceed with your data entry in SAP.