How To Fix 5Z805 - The period of employment could not be determined

SAP Error Message - Details

• Message type: E = Error

• Message class: 5Z - IS-HR/PSG Public Sector Payroll - Germany

• Message number: 805

• Message text: The period of employment could not be determined

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5Z805 - The period of employment could not be determined ?

  The SAP error message 5Z805, "The period of employment could not be determined," typically occurs in the context of HR or payroll processing when the system is unable to identify the employment period for an employee. This can happen for various reasons, and understanding the cause is essential for resolving the issue.
  Causes:
  
  Missing or Incomplete Employment Data: The employee's master data may be incomplete, particularly in the infotypes related to employment (e.g., Infotype 0000 - Actions, Infotype 0001 - Organizational Assignment).
  Incorrect Date Ranges: The date ranges specified in the payroll or reporting process may not align with the employee's actual employment dates.
  Employee Status: The employee may have a status that does not allow for payroll processing (e.g., inactive, terminated).
  Configuration Issues: There may be configuration issues in the system that affect how employment periods are determined.
  Time Management Data: If time management is integrated, issues with time data (e.g., absence records) can also lead to this error.
  
  Solutions:
  
  
  Check Employee Master Data: Review the employee's master data in the relevant infotypes to ensure that all necessary information is complete and accurate.
  
  Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the infotypes.
  
  
  
  Verify Employment Dates: Ensure that the employment start and end dates are correctly entered and that they fall within the expected range for the payroll period being processed.
  
  
  Review Employee Status: Check the employee's status to ensure they are active and eligible for payroll processing.
  
  
  Check Configuration Settings: If you have access, review the configuration settings related to payroll and employment periods in the SAP system. This may require assistance from an SAP HR consultant or administrator.
  
  
  Run Consistency Checks: Use SAP tools to run consistency checks on the employee's data to identify any discrepancies or issues.
  
  
  Consult Documentation: Refer to SAP documentation or support notes related to this error message for additional guidance and troubleshooting steps.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and others related to HR data management.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Roles: Ensure that you have the appropriate permissions to view and edit employee data in the SAP system.
  
  If the issue persists after checking these areas, it may be beneficial to consult with your SAP support team or an SAP HR expert for further assistance.