How To Fix 5Z530 - Inactive period until &1: previous employment not included

SAP Error Message - Details

• Message type: E = Error

• Message class: 5Z - IS-HR/PSG Public Sector Payroll - Germany

• Message number: 530

• Message text: Inactive period until &1: previous employment not included

What causes this issue?

During the period in which the current pay scale group and pay scale
level apply, there is a period for which the status <ZK>Employment</> in
the <ZK>Actions</> infotype does not have the value 3 (active).
This indicates that the employee was previously employed in the same pay
scale group and level prior to the current employment relationship.

System Response

The previous employment period is not included when the pay scale level
period is determined. The pay scale leave period for the automatic pay
scale level increase starts when the last employment relationship begins
in the evaluation period.

How to fix this error?

If the previous employment period is to be included in the same pay
scale level and an earlier pay scale level increase is to take place as
a result, enter the date of the pay scale level increase in the
<DS:DE.STVOR>Next Increase</> field in the <ZK>Basic Pay</> infotype
(0008).

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5Z530 - Inactive period until &1: previous employment not included ?

  The SAP error message 5Z530, which states "Inactive period until &1: previous employment not included," typically occurs in the context of personnel administration and payroll processing. This error indicates that there is an issue with the employee's employment history, specifically that there is an inactive period in the employee's record that has not been accounted for in the system.
  Cause:
  
  Inactive Employment Period: The employee has a period of employment that is marked as inactive, and the system is unable to process this period correctly.
  Missing Employment Records: There may be missing or incomplete records for previous employment periods that need to be included in the employee's history.
  Incorrect Date Ranges: The date ranges for the employment records may overlap or be incorrectly defined, leading to confusion in the system.
  Configuration Issues: There may be configuration issues in the SAP system that affect how employment periods are processed.
  
  Solution:
  
  Check Employment Records: Review the employee's employment history in the SAP system. Ensure that all previous employment records are complete and correctly defined.
  Correct Inactive Periods: If there are inactive periods, determine if they need to be adjusted or if additional records need to be created to cover those periods.
  Adjust Date Ranges: Ensure that the date ranges for all employment records do not overlap and are correctly set up.
  Consult with HR/Payroll Team: Work with your HR or payroll team to ensure that all necessary data is entered correctly and that any historical employment data is accurately reflected in the system.
  Run Consistency Checks: Use SAP tools to run consistency checks on the employee's data to identify any discrepancies or issues that need to be resolved.
  SAP Notes and Support: Check for any relevant SAP Notes that may address this specific error message. If necessary, contact SAP support for further assistance.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes such as PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to review and edit employee records.
  Documentation: Refer to SAP documentation for detailed information on handling employment records and understanding error messages.
  User Roles: Ensure that you have the appropriate permissions to view and edit employee records in the SAP system.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.