How To Fix 5Z457 - No 'Family Member/Dependents' infotype for spouse in period &1 - &2

SAP Error Message - Details

• Message type: E = Error

• Message class: 5Z - IS-HR/PSG Public Sector Payroll - Germany

• Message number: 457

• Message text: No 'Family Member/Dependents' infotype for spouse in period &1 - &2

What causes this issue?

The <ZH>Spouse Component</> subtype can only be created if a <ZH>Spouse
</> subtype exists for the corresponding period
in the <ZH>Family Member/Dependents</> infotype (0021). A spouse is not
stored in the system for the period selected (&V1& - &V2&).

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5Z457 - No 'Family Member/Dependents' infotype for spouse in period &1 - &2 ?

  The SAP error message 5Z457 indicates that there is no "Family Member/Dependents" infotype (specifically Infotype 0021) for a spouse in the specified period. This error typically arises in the context of personnel administration when trying to access or process data related to an employee's family members or dependents.
  Cause:
  
  Missing Infotype Record: The primary cause of this error is that there is no record for the spouse in Infotype 0021 for the specified date range. This could happen if the spouse was never added, or if the record was deleted or not maintained properly.
  Incorrect Date Range: The date range specified in the error message may not align with the dates when the spouse's information was recorded.
  Data Entry Errors: There may have been an error during data entry, leading to the absence of the required infotype record.
  
  Solution:
  
  
  Check Infotype Records:
  
  Go to the employee's master data in SAP (Transaction PA30).
  Enter the employee's personnel number and select Infotype 0021 (Family Member/Dependents).
  Check if there is a record for the spouse within the specified date range. If not, you will need to create a new record.
  
  
  
  Create or Update Infotype Record:
  
  If the spouse's record is missing, create a new entry in Infotype 0021 for the spouse, ensuring that the start and end dates are correctly set to cover the required period.
  If the record exists but is not valid for the specified period, you may need to adjust the dates or create a new record with the correct dates.
  
  
  
  Review Date Ranges:
  
  Ensure that the date range you are working with is correct and that it matches the periods for which the spouse's information is needed.
  
  
  
  Consult with HR:
  
  If you are unsure about the data or how to proceed, consult with your HR department or the person responsible for maintaining employee records.
  
  
  
  Related Information:
  
  Infotype 0021 (Family Member/Dependents): This infotype is used to maintain information about an employee's family members and dependents, including spouses, children, and other dependents.
  Transaction Codes: Common transaction codes related to personnel administration include PA30 (Maintain HR Master Data), PA20 (Display HR Master Data), and PA40 (Personnel Actions).
  Authorization: Ensure that you have the necessary authorizations to view and edit employee master data in SAP.
  
  By following these steps, you should be able to resolve the error message 5Z457 and ensure that the spouse's information is correctly maintained in the system.