How To Fix 5Z381 - No. of months in different pay scale area exceeds total no. of months

SAP Error Message - Details

• Message type: E = Error

• Message class: 5Z - IS-HR/PSG Public Sector Payroll - Germany

• Message number: 381

• Message text: No. of months in different pay scale area exceeds total no. of months

What causes this issue?

If the total number of months is less than or equal to 36, only the
first 36 months of the child-raising that can be taken into account must
be entered in the different pay scale area.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5Z381 - No. of months in different pay scale area exceeds total no. of months ?

  The SAP error message 5Z381, which states "No. of months in different pay scale area exceeds total no. of months," typically occurs in the context of payroll processing or employee master data management. This error indicates that there is a discrepancy in the number of months an employee has been assigned to different pay scale areas compared to the total number of months they have been employed.
  Cause:
  
  Data Entry Errors: Incorrect data entry in the employee's master data, particularly in the pay scale area or employment periods.
  Configuration Issues: Misconfiguration in the payroll or personnel administration settings that does not align with the employee's actual work history.
  Incomplete Records: Missing or incomplete records for the employee's assignments in different pay scale areas.
  Time Management Issues: Problems with time management data that do not accurately reflect the employee's periods of employment in various pay scale areas.
  
  Solution:
  
  
  Review Employee Master Data: Check the employee's master data in the SAP system to ensure that the pay scale areas and the corresponding months are correctly entered.
  
  Transaction Codes: Use PA30 (Maintain HR Master Data) to review and correct the employee's records.
  
  
  
  Verify Employment Periods: Ensure that the employment periods are correctly defined and that the total number of months in different pay scale areas does not exceed the total employment duration.
  
  
  Check Pay Scale Area Configuration: Review the configuration of pay scale areas in the system to ensure they are set up correctly and that there are no overlaps or misconfigurations.
  
  Transaction Codes: Use SPRO (SAP Project Reference Object) to access configuration settings related to payroll and pay scale areas.
  
  
  
  Run Consistency Checks: Use SAP tools to run consistency checks on the payroll data to identify any discrepancies or errors that need to be addressed.
  
  
  Consult Documentation: Refer to SAP documentation or help notes related to this specific error message for additional guidance and troubleshooting steps.
  
  
  Engage with SAP Support: If the issue persists after checking the above points, consider reaching out to SAP support for further assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PA20 (Display HR Master Data), and SPRO (SAP Project Reference Object).
  SAP Notes: Check for any SAP Notes that may address this specific error or provide additional troubleshooting steps.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to identify the root cause of the error and implement the necessary corrections to resolve it.