How To Fix 5Z381 - No. of months in different pay scale area exceeds total no. of months

5Z381 - Overview

• Message type: E = Error

• Message class: 5Z - IS-HR/PSG Public Sector Payroll - Germany

• Message number: 381

• Message text: No. of months in different pay scale area exceeds total no. of months

What causes this issue?

If the total number of months is less than or equal to 36, only the
first 36 months of the child-raising that can be taken into account must
be entered in the different pay scale area.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

5Z381 - Details

• The SAP error message 5Z381, which states "No. of months in different pay scale area exceeds total no. of months," typically occurs in the context of payroll processing or employee master data management. This error indicates that there is a discrepancy in the number of months an employee has been assigned to different pay scale areas compared to the total number of months they have been employed.
  
  Cause:
  
  Data Entry Errors: Incorrect data entry in the employee's master data, particularly in the pay scale area or employment periods.
  
  Configuration Issues: Misconfiguration in the payroll or personnel administration settings that does not align with the employee's actual work history.
  Incomplete Records: Missing or incomplete records for the employee's assignments in different pay scale areas.
  Time Management Issues: Problems with time management data that do not accurately reflect the employee's periods of employment in various pay scale areas.
  
  
  Solution:
  
  
  Review Employee Master Data: Check the employee's master data in