How To Fix 5Z256 - Reason for pension entry must be entered since balance is 2,5,6, or blank

SAP Error Message - Details

• Message type: E = Error

• Message class: 5Z - IS-HR/PSG Public Sector Payroll - Germany

• Message number: 256

• Message text: Reason for pension entry must be entered since balance is 2,5,6, or blank

What causes this issue?

An active civil servant has started employment or one has passed away.
In this case, the "Reason for Start of Pension" field in the "Public
Sector Statistics Germany" infotype, "Pension Recipient Statistics"
subtype, must be filled.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check whether a record for the "Public Sector Statistics Germany"
infotype has been created. Enter the "Reason for Start of Pension" or,
if necessary, create a new record.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5Z256 - Reason for pension entry must be entered since balance is 2,5,6, or blank ?

  The SAP error message 5Z256 indicates that a pension entry is required because the balance is either 2, 5, 6, or blank. This error typically arises in the context of payroll processing or employee benefits management, particularly when dealing with pension contributions or deductions.
  Cause:
  The error occurs when the system expects a pension entry to be provided, but it is missing or not correctly specified. The specific reasons could include:
  
  Missing Pension Entry: The employee's record does not have a pension entry defined, which is required for the payroll run.
  Incorrect Configuration: The configuration for pension plans or payroll processing may not be set up correctly, leading to the system expecting a pension entry.
  Data Entry Error: There may be a mistake in the data entry for the employee's payroll information, leading to the absence of a required pension entry.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Employee Master Data:
  
  Go to the employee's master data in SAP (Transaction PA30).
  Verify that the pension-related infotype (e.g., Infotype 0580 for pension plans) is correctly filled out.
  Ensure that the pension plan is active and properly configured.
  
  
  
  Review Payroll Configuration:
  
  Check the payroll schema and rules to ensure that the pension entries are correctly defined.
  Make sure that the relevant wage types for pension contributions are included in the payroll processing.
  
  
  
  Enter Missing Data:
  
  If the pension entry is missing, enter the required information in the appropriate infotype.
  Ensure that the balance type (2, 5, 6) is correctly set up in the system.
  
  
  
  Run Payroll Simulation:
  
  After making the necessary changes, run a payroll simulation to check if the error persists.
  This will help confirm that the issue has been resolved before processing the actual payroll.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help files for specific details on the infotypes and wage types related to pensions.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the above points, consider reaching out to SAP support for further assistance.
  
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes related to pensions, such as Infotype 0580 (Pension Plan) and Infotype 0581 (Pension Contributions).
  Wage Types: Understand the wage types associated with pension contributions and how they are configured in the payroll system.
  Payroll Processing: Review the payroll processing steps and ensure that all necessary data is entered before running payroll.
  
  By following these steps, you should be able to identify and resolve the cause of the SAP error message 5Z256 effectively.