How To Fix 5Z205 - PI number check: Position 9 must contain a letter

SAP Error Message - Details

• Message type: E = Error

• Message class: 5Z - IS-HR/PSG Public Sector Payroll - Germany

• Message number: 205

• Message text: PI number check: Position 9 must contain a letter

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5Z205 - PI number check: Position 9 must contain a letter ?

  The SAP error message 5Z205 indicates that there is an issue with the format of a PI (Process Instruction) number, specifically that position 9 of the PI number must contain a letter. This error typically arises during data entry or processing when the system expects a specific format for the PI number, and the provided input does not meet these criteria.
  Cause:
  
  Incorrect Format: The PI number you are trying to enter or process does not conform to the expected format. Position 9 is expected to be a letter (A-Z), but it may contain a digit or special character instead.
  Data Entry Error: There may have been a typographical error during data entry.
  System Configuration: The system may have specific validation rules that enforce this format, which could be incorrectly configured.
  
  Solution:
  
  Check the PI Number: Review the PI number you are trying to enter. Ensure that the character in position 9 is indeed a letter. For example, if your PI number is 12345678X, it is valid, but 12345678# would trigger the error.
  Correct the Input: If you find that position 9 is not a letter, correct it to the appropriate letter as per the required format.
  Consult Documentation: Refer to your organization's documentation or SAP guidelines regarding the correct format for PI numbers to ensure compliance.
  Validation Rules: If you believe the format is correct but still receive the error, check with your SAP administrator to see if there are any custom validation rules that might be affecting the input.
  Testing: After making corrections, try to re-enter the PI number to see if the error persists.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or updates related to this error message. Sometimes, SAP releases patches or notes that address specific validation issues.
  User Training: Ensure that users entering PI numbers are trained on the correct format to minimize errors.
  Error Handling: Implement error handling procedures to catch such errors early in the data entry process, possibly through validation checks before submission.
  
  If the issue persists after following these steps, it may be beneficial to reach out to your SAP support team for further assistance.