How To Fix 5Z204 - PI number check: Positions 3-8 do not contain a date of birth

SAP Error Message - Details

• Message type: E = Error

• Message class: 5Z - IS-HR/PSG Public Sector Payroll - Germany

• Message number: 204

• Message text: PI number check: Positions 3-8 do not contain a date of birth

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5Z204 - PI number check: Positions 3-8 do not contain a date of birth ?

  The SAP error message 5Z204, which states "PI number check: Positions 3-8 do not contain a date of birth," typically occurs in the context of processing Personal Identification (PI) numbers, particularly in relation to employee data or personnel administration.
  Cause:
  This error indicates that the system is expecting a date of birth in a specific format within the PI number, specifically in positions 3 to 8. If these positions do not contain a valid date of birth, the system will trigger this error. The expected format is usually a specific arrangement of characters that represent the date of birth (e.g., YYMMDD).
  Solution:
  To resolve this error, you should:
  
  
  Check the PI Number Format: Ensure that the PI number being processed adheres to the expected format. Specifically, verify that positions 3 to 8 contain a valid date of birth in the correct format (YYMMDD).
  
  
  Correct the Data: If the PI number is incorrect, update it with the correct date of birth. This may involve:
  
  Accessing the relevant employee record in SAP.
  Modifying the PI number to include the correct date of birth in the specified positions.
  
  
  
  Validation: After making corrections, validate the PI number again to ensure that it meets the required criteria.
  
  
  Consult Documentation: If you are unsure about the format or how to correct the PI number, refer to your organization's SAP documentation or consult with your SAP administrator for guidance.
  
  
  Testing: After making the necessary changes, perform a test to ensure that the error no longer occurs.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any updates or patches related to this error message. SAP frequently releases notes that may provide additional context or solutions.
  User Roles: Ensure that you have the appropriate permissions to modify employee data and PI numbers in the SAP system.
  Training: If you are frequently encountering this error, consider additional training on SAP personnel administration and data management to better understand the requirements for PI numbers and other related fields.
  
  If the issue persists after following these steps, it may be beneficial to engage with your SAP support team or consult with SAP's customer support for further assistance.