How To Fix 5Z187 - Record for subtype & must first be delimited

SAP Error Message - Details

• Message type: E = Error

• Message class: 5Z - IS-HR/PSG Public Sector Payroll - Germany

• Message number: 187

• Message text: Record for subtype & must first be delimited

What causes this issue?

When you change the pension type (for example, half-orphan, orphan), the
previous record has to be delimited.

How to fix this error?

Delimit the previous record of the infotype.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5Z187 - Record for subtype & must first be delimited ?

  The SAP error message 5Z187, which states "Record for subtype & must first be delimited," typically occurs in the context of managing infotypes in the SAP Human Capital Management (HCM) module. This error indicates that there is an issue with the data entry for a specific subtype of an infotype, where the system expects that the record should be delimited (i.e., closed or ended) before a new record can be created.
  Cause:
  
  Missing Delimitation: The error usually arises when a record for a specific subtype has not been properly delimited. In SAP HCM, each infotype record must be closed before a new record can be created for the same subtype.
  Incorrect Data Entry: The user may be trying to enter a new record for a subtype that is still active without first ending the previous record.
  System Configuration: There may be configuration issues in the infotype settings that prevent proper handling of records.
  
  Solution:
  
  
  Delimit the Existing Record:
  
  Navigate to the infotype in question (e.g., using transaction code PA30).
  Select the employee and the relevant infotype/subtype.
  Check if there is an existing record for the subtype that needs to be delimited.
  If so, delimit the record by entering an end date for the existing record.
  
  
  
  Create a New Record:
  
  After delimiting the existing record, you can proceed to create a new record for the same subtype.
  
  
  
  Check for Configuration Issues:
  
  If the problem persists, consult with your SAP HCM administrator or technical team to review the configuration of the infotype and subtype settings.
  
  
  
  User Training:
  
  Ensure that users are trained on the proper procedures for entering and delimiting records in SAP HCM to avoid this error in the future.
  
  
  
  Related Information:
  
  Infotypes: In SAP HCM, infotypes are used to store employee data. Each infotype can have multiple subtypes, and each record must be managed properly.
  Delimitation: Delimiting a record means marking it as inactive or closed, which is essential for maintaining accurate employee data.
  Transaction Codes: Common transaction codes related to infotype management include PA30 (Maintain HR Master Data) and PA40 (Personnel Actions).
  
  If you continue to experience issues or if the error message appears in a different context, it may be beneficial to consult SAP support or your internal SAP helpdesk for further assistance.