How To Fix 5Z185 - Total of reimbursement percentages is greater than 100

SAP Error Message - Details

• Message type: E = Error

• Message class: 5Z - IS-HR/PSG Public Sector Payroll - Germany

• Message number: 185

• Message text: Total of reimbursement percentages is greater than 100

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5Z185 - Total of reimbursement percentages is greater than 100 ?

  The SAP error message 5Z185, which states "Total of reimbursement percentages is greater than 100," typically occurs in the context of travel management or expense reimbursement processes within SAP. This error indicates that the sum of the reimbursement percentages assigned to various expense items exceeds 100%, which is not permissible.
  Cause:
  
  
  Incorrect Percentage Allocation: The most common cause is that the user has entered reimbursement percentages for multiple expense items that, when summed, exceed 100%. For example, if you have three expense items with reimbursement percentages of 50%, 30%, and 30%, the total would be 110%, which triggers this error.
  
  
  Configuration Issues: There may be issues in the configuration of the reimbursement settings in the SAP system, leading to incorrect calculations or allowances.
  
  
  Data Entry Errors: Users may inadvertently enter incorrect values due to oversight or misunderstanding of the required input.
  
  
  Solution:
  
  
  Review Reimbursement Percentages: Check the reimbursement percentages for all expense items in the relevant travel or expense report. Ensure that the total does not exceed 100%. Adjust the percentages as necessary.
  
  
  Adjust Configuration Settings: If the issue persists and is not due to user error, consult with your SAP administrator or configuration team to review the settings related to reimbursement percentages. Ensure that the system is configured correctly to handle the reimbursement calculations.
  
  
  User Training: Provide training or guidelines for users on how to correctly enter reimbursement percentages to avoid this error in the future.
  
  
  Error Handling: Implement validation checks in the user interface to alert users when they are entering percentages that exceed 100% before they attempt to submit the report.
  
  
  Related Information:
  
  
  SAP Notes and Documentation: Check SAP Notes for any known issues or patches related to this error message. SAP's support portal may have additional documentation or updates that can help resolve the issue.
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP that pertain to travel management and expense reporting, such as PR05 (Travel Expenses) or TRIP (Travel Management).
  
  
  User Forums and Communities: Engage with SAP user communities or forums where similar issues may have been discussed. Other users may have encountered the same error and can provide insights or solutions.
  
  
  By addressing the root cause of the error and ensuring proper configuration and user training, you can effectively resolve the issue and prevent it from recurring in the future.