How To Fix 5Z186 - Subtype is invalid

SAP Error Message - Details

• Message type: E = Error

• Message class: 5Z - IS-HR/PSG Public Sector Payroll - Germany

• Message number: 186

• Message text: Subtype is invalid

What causes this issue?

You have tried to create a record for a subtype different to the one
that already exists. This change can only be made from half-orphan to
orphan and from "Lost one parent in accident" to "Orphaned in accident".

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5Z186 - Subtype is invalid ?

  The SAP error message 5Z186, which states "Subtype is invalid," typically occurs in the context of SAP's Human Capital Management (HCM) module, particularly when dealing with infotypes related to employee data. This error indicates that the subtype specified for a particular infotype is not recognized or is not valid in the current context.
  Causes:
  
  Incorrect Subtype: The subtype entered may not exist in the system or may not be valid for the specific infotype being processed.
  Configuration Issues: There may be configuration issues in the system where the subtype has not been properly defined or activated.
  Authorization Issues: The user may not have the necessary authorizations to access or modify the specified subtype.
  Data Entry Errors: There could be a typographical error in the subtype code entered by the user.
  
  Solutions:
  
  
  Check Subtype Validity:
  
  Verify that the subtype you are trying to use is valid for the infotype in question. You can do this by checking the configuration in the SAP system (transaction code: SPRO).
  Navigate to the relevant infotype configuration and ensure that the subtype is listed and active.
  
  
  
  Review Configuration:
  
  If you have access, check the configuration settings for the infotype and subtype in the SAP system. Ensure that the subtype is correctly defined and linked to the appropriate infotype.
  
  
  
  Authorization Check:
  
  Ensure that the user has the necessary authorizations to access the infotype and subtype. This can be checked with the help of your SAP security team.
  
  
  
  Correct Data Entry:
  
  Double-check the subtype code for any typographical errors. Ensure that the correct code is being used.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for the specific infotype and subtype to understand the valid values and configurations.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the above points, consider reaching out to SAP support for further assistance. They may provide insights specific to your system configuration.
  
  
  
  Related Information:
  
  Infotypes: In SAP HCM, infotypes are used to store employee data. Each infotype can have multiple subtypes that further categorize the data.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) and SPRO (Customizing) for configuration checks.
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide specific fixes or patches.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution.