How To Fix 5Z163 - Record type for university statistics cannot be determined

SAP Error Message - Details

• Message type: E = Error

• Message class: 5Z - IS-HR/PSG Public Sector Payroll - Germany

• Message number: 163

• Message text: Record type for university statistics cannot be determined

What causes this issue?

The error message may be caused by one of the following:
The <LS>Service type</> field in the <LS>Organizational Assignment</>
infotype (0001) has not been maintained for an employee.
The service type has not been stored with an exception in table T5D7Y
(Assignment of Exception Indicator to Service Types).
The exception in table T5D7Y has not been maintained in table T5D7V
(Definition of Exceptions in Statistics).
The employee's position has not been maintained in table T5D8M
(Position Table for University/College Statistics).

Procedure for System Administrators

Check which of the above points has caused the error and maintain the
corresponding entry.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5Z163 - Record type for university statistics cannot be determined ?

  The SAP error message 5Z163, which states "Record type for university statistics cannot be determined," typically occurs in the context of university or educational institution data management within the SAP system. This error is often related to the configuration of the university statistics module, particularly when the system is unable to identify the appropriate record type for the data being processed.
  Causes:
  
  Missing Configuration: The record type for university statistics may not be properly configured in the system. This could be due to missing entries in the relevant tables or settings.
  Data Inconsistencies: There may be inconsistencies or missing data in the student or course records that prevent the system from determining the correct record type.
  Authorization Issues: The user may not have the necessary authorizations to access or process the data related to university statistics.
  Incorrect Data Entry: Errors in data entry, such as incorrect codes or missing fields, can lead to this error.
  
  Solutions:
  
  Check Configuration: Review the configuration settings for university statistics in the SAP system. Ensure that all necessary record types are defined and correctly mapped.
  
  Transaction Codes: Use transaction codes like SPRO to access the configuration settings.
  
  
  Data Validation: Validate the data in the relevant tables (e.g., student master data, course data) to ensure that all required fields are filled out correctly and that there are no inconsistencies.
  Authorization Check: Ensure that the user has the appropriate authorizations to access and process university statistics data. This may involve checking user roles and permissions.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on university statistics configuration and troubleshooting.
  Contact Support: If the issue persists, consider reaching out to SAP support or your internal IT support team for further assistance.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  Community Forums: Engage with SAP community forums or user groups where similar issues may have been discussed.
  Training and Documentation: Ensure that users involved in data entry and management are adequately trained on the processes and configurations related to university statistics.
  
  By following these steps, you should be able to identify the root cause of the error and implement a solution to resolve it.