How To Fix 5Z005 - Date of birth & does not match first 6 characters of insurance number

SAP Error Message - Details

• Message type: E = Error

• Message class: 5Z - IS-HR/PSG Public Sector Payroll - Germany

• Message number: 005

• Message text: Date of birth & does not match first 6 characters of insurance number

What causes this issue?

The first six characters of the insurance numbers must contain the
employee's date of birth.

How to fix this error?

Start the insurance number with the employee's date of birth in the
form DDMMYY (day, month, year).

Procedure for System Administrators

If the check digit procedure is not correct for this supplementary
pension fund, change it in table T5D5Z.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5Z005 - Date of birth & does not match first 6 characters of insurance number ?

  The SAP error message 5Z005, which states "Date of birth & does not match first 6 characters of insurance number," typically occurs in the context of employee data management, particularly when dealing with insurance or social security information in SAP HR (Human Resources) or Payroll modules. This error indicates a mismatch between the date of birth of an employee and the information encoded in their insurance number.
  Cause:
  
  Data Entry Error: The most common cause is a simple data entry error where either the date of birth or the insurance number has been incorrectly entered.
  Format Issues: The insurance number may have a specific format that includes the date of birth in a certain way (e.g., YYMMDD). If the date of birth does not match this format, the error will occur.
  System Configuration: There may be configuration settings in the SAP system that dictate how insurance numbers are validated against employee data.
  Data Migration Issues: If data was migrated from another system, there may have been issues with how the date of birth and insurance numbers were transferred.
  
  Solution:
  
  Verify Data: Check the employee's date of birth and insurance number for accuracy. Ensure that both fields are correctly filled out in the system.
  Correct Format: If the insurance number is supposed to include the date of birth in a specific format, ensure that it is entered correctly. For example, if the first six characters represent the date of birth, they should match the employee's date of birth.
  Update Records: If discrepancies are found, update the employee's records in the SAP system to ensure that the date of birth and insurance number match.
  Consult Documentation: Review any relevant documentation or guidelines regarding the format of the insurance number and how it relates to the date of birth.
  Contact Support: If the issue persists after verifying and correcting the data, consider reaching out to your SAP support team or consulting with an SAP HR expert for further assistance.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions to common problems.
  User Training: Ensure that users entering employee data are trained on the importance of accurate data entry, especially for critical fields like date of birth and insurance numbers.
  Data Validation: Implement data validation checks in the SAP system to prevent similar errors from occurring in the future.
  
  By addressing the root cause of the error and ensuring that data is entered correctly, you can resolve the issue and prevent it from recurring.