How To Fix 5V321 - The receipt number exists already as a previously used Dimona number

SAP Error Message - Details

• Message type: E = Error

• Message class: 5V - HR: Messages for Belgium

• Message number: 321

• Message text: The receipt number exists already as a previously used Dimona number

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5V321 - The receipt number exists already as a previously used Dimona number ?

  The SAP error message 5V321, which states "The receipt number exists already as a previously used Dimona number," typically occurs in the context of payroll processing, particularly in relation to the Dimona reporting system in Belgium. Dimona is a declaration system used for reporting employee work and social security contributions to the Belgian authorities.
  Cause:
  The error arises when you attempt to submit a Dimona declaration with a receipt number that has already been used for a previous declaration. This can happen due to:
  
  Duplicate Entry: The same receipt number is being reused for a new employee or a new period.
  Incorrect Data Entry: There may have been a mistake in entering the receipt number or the associated employee data.
  System Configuration Issues: There might be issues with how the system is configured to handle receipt numbers.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Dimona Records: Verify if the receipt number you are trying to use has already been submitted. You can do this by checking the Dimona reports in the SAP system.
  
  
  Use a Unique Receipt Number: If the receipt number is indeed already in use, you will need to generate a new, unique receipt number for the new declaration.
  
  
  Review Data Entry: Ensure that all data entered for the Dimona declaration is correct and that you are not mistakenly trying to submit the same information again.
  
  
  Consult Documentation: Refer to the SAP documentation or your organization's guidelines on how to handle Dimona submissions to ensure compliance with the required processes.
  
  
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or a consultant who specializes in SAP payroll and Dimona reporting.
  
  
  Related Information:
  
  Dimona Reporting: Understand the requirements and processes for Dimona reporting in Belgium, including the necessary data fields and submission timelines.
  SAP Payroll Configuration: Familiarize yourself with the configuration settings in SAP related to payroll and Dimona to prevent future issues.
  Error Handling: Learn about common error messages in SAP and how to troubleshoot them effectively.
  
  By following these steps, you should be able to resolve the error and successfully submit your Dimona declaration.