How To Fix 5V312 - Do not enter a hiring date, only a leaving date

SAP Error Message - Details

• Message type: E = Error

• Message class: 5V - HR: Messages for Belgium

• Message number: 312

• Message text: Do not enter a hiring date, only a leaving date

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5V312 - Do not enter a hiring date, only a leaving date ?

  The SAP error message 5V312, which states "Do not enter a hiring date, only a leaving date," typically occurs in the context of personnel administration when trying to maintain or update employee records in the SAP system. This error indicates that the system is expecting a leaving date but has detected an entry for a hiring date, which is not allowed in the current context.
  Cause:
  
  Incorrect Data Entry: The user may have inadvertently entered a hiring date when the system is configured to only accept a leaving date for the specific action being performed.
  System Configuration: The configuration of the personnel administration module may restrict the entry of hiring dates under certain conditions, such as when an employee is being terminated or when their record is being updated in a specific way.
  Employee Status: The employee's status may indicate that they are no longer active, which would mean that only a leaving date should be relevant.
  
  Solution:
  
  Review Data Entry: Check the data being entered in the personnel action. Ensure that you are only entering a leaving date if that is what the system requires.
  Correct the Action Type: If you are trying to perform a hiring action, ensure that you are using the correct personnel action type that allows for hiring dates.
  Consult Configuration: If you believe the action should allow for a hiring date, consult with your SAP HR configuration team to review the settings for personnel actions and ensure they are set up correctly.
  Check Employee Status: Verify the current status of the employee in the system. If they are marked as inactive or terminated, you may need to adjust your approach based on their status.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or updates related to this error message. SAP frequently releases notes that address specific error messages and provide guidance on how to resolve them.
  Documentation: Review SAP documentation related to personnel administration and the specific actions you are trying to perform. This can provide insights into the expected data entries and system behavior.
  User Training: Ensure that users involved in personnel administration are trained on the correct procedures for entering hiring and leaving dates to minimize errors.
  
  If the issue persists after following these steps, it may be beneficial to reach out to your SAP support team for further assistance.