How To Fix 5V095 - Please create a record in infotype & first !

SAP Error Message - Details

• Message type: E = Error

• Message class: 5V - HR: Messages for Belgium

• Message number: 095

• Message text: Please create a record in infotype & first !

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5V095 - Please create a record in infotype & first ! ?

  The SAP error message 5V095 ("Please create a record in infotype & first!") typically occurs in the context of Human Capital Management (HCM) when a user attempts to perform an action that requires a record in a specific infotype, but no record exists for the employee in question.
  Cause:
  This error usually arises in the following scenarios:
  
  Missing Infotype Record: The required infotype record (e.g., personal data, organizational assignment, etc.) has not been created for the employee.
  Incorrect Sequence of Actions: The user is trying to perform an action that depends on a previous infotype being filled out, but that infotype has not been created yet.
  Data Entry Errors: There may be a mistake in the data entry process, leading to the system not recognizing the existing records.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Check Existing Infotypes:
  
  Use transaction code PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check if the required infotype record exists for the employee.
  If the infotype is missing, you will need to create it.
  
  
  
  Create the Required Infotype Record:
  
  If the infotype is indeed missing, use transaction code PA30 to create the necessary record.
  Enter the employee number and select the appropriate infotype (e.g., 0000 for Actions, 0001 for Organizational Assignment, etc.) and fill in the required fields.
  
  
  
  Follow the Correct Sequence:
  
  Ensure that you are following the correct sequence of actions as required by the system. For example, if you need to create a new position for an employee, ensure that the organizational assignment infotype is created first.
  
  
  
  Consult Documentation:
  
  Refer to your organization's SAP documentation or guidelines for specific infotype requirements and the correct sequence of data entry.
  
  
  
  Seek Help from HR or IT Support:
  
  If you are unsure about which infotype is required or how to create it, consult your HR department or IT support team for assistance.
  
  
  
  Related Information:
  
  Infotypes: Infotypes are data structures in SAP HCM that store specific types of information about employees. Each infotype has a unique number (e.g., 0000, 0001, etc.) and serves a specific purpose.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display), PA30 (Maintain), and PA40 (Personnel Actions) for managing HR data.
  SAP Notes: Check SAP Notes for any known issues or updates related to this error message, as there may be patches or updates that address specific scenarios.
  
  By following these steps, you should be able to resolve the error and proceed with your HR-related tasks in SAP.