How To Fix 5R041 - Identity card number should be 9 characters long.

SAP Error Message - Details

• Message type: E = Error

• Message class: 5R - HR-SG: Messages for HR Module SG, China, Hongkong and Taiwan

• Message number: 041

• Message text: Identity card number should be 9 characters long.

Self-Explanatory Message

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To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5R041 - Identity card number should be 9 characters long. ?

  The SAP error message 5R041 indicates that the identity card number entered in the system does not meet the required length of 9 characters. This error typically occurs in modules related to personnel administration or employee data management, where identity card numbers are a necessary part of employee records.
  Cause:
  The primary cause of this error is that the identity card number being entered is either:
  
  Shorter than 9 characters.
  Longer than 9 characters.
  Contains invalid characters (e.g., letters or special symbols) that are not allowed.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check the Input: Ensure that the identity card number you are entering is exactly 9 characters long. If it is shorter or longer, adjust it accordingly.
  
  
  Validate Characters: Make sure that the identity card number consists only of valid characters (typically numeric). Remove any letters or special characters.
  
  
  Consult Documentation: If you are unsure about the format of the identity card number, refer to your organization's documentation or guidelines regarding employee data entry.
  
  
  Data Correction: If the identity card number is being pulled from another system or database, verify that the source data is correct and formatted properly.
  
  
  User Training: If this error is occurring frequently, consider providing training to users on the correct format and requirements for entering identity card numbers.
  
  
  System Configuration: If you believe the requirement for a 9-character identity card number is incorrect or needs to be changed, consult with your SAP administrator or technical team to review the configuration settings.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes or the SAP Support Portal for any updates or patches related to this error message.
  User Manuals: Refer to user manuals or training materials specific to your SAP implementation for additional guidance on data entry requirements.
  Support: If the issue persists after following the above steps, consider reaching out to your internal IT support or SAP support for further assistance.
  
  By ensuring that the identity card number meets the specified criteria, you should be able to resolve the error and proceed with your tasks in SAP.