How To Fix 5R040 - Please enter issue date and expiry date

SAP Error Message - Details

• Message type: E = Error

• Message class: 5R - HR-SG: Messages for HR Module SG, China, Hongkong and Taiwan

• Message number: 040

• Message text: Please enter issue date and expiry date

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5R040 - Please enter issue date and expiry date ?

  The SAP error message 5R040, which states "Please enter issue date and expiry date," typically occurs in the context of managing documents or records that require specific date fields to be filled out. This error is often encountered in modules related to materials management, quality management, or document management.
  Cause:
  The error is triggered when a user attempts to save or process a record that requires both an issue date and an expiry date, but one or both of these fields are left blank. This is common in scenarios where regulatory compliance or tracking of document validity is necessary.
  Solution:
  To resolve this error, follow these steps:
  
  
  Identify the Transaction: Determine which transaction or document you are working with when the error occurs.
  
  
  Locate the Fields: Navigate to the relevant screen where the issue date and expiry date fields are located.
  
  
  Enter Dates:
  
  Issue Date: This is typically the date when the document or item is issued or created.
  Expiry Date: This is the date when the document or item is no longer valid or needs to be renewed.
  
  
  
  Save the Record: After entering both dates, attempt to save the record again.
  
  
  Validation: Ensure that the dates entered are valid and make sense in the context of the document or item being processed.
  
  
  Related Information:
  
  Field Requirements: Check if there are any specific requirements for the date formats (e.g., DD/MM/YYYY or MM/DD/YYYY) based on your SAP system settings.
  User Permissions: Ensure that you have the necessary permissions to edit and save the document.
  SAP Notes: If the issue persists, consider checking SAP Notes or the SAP Support Portal for any known issues or patches related to this error message.
  Consult Documentation: Review any relevant SAP documentation or user manuals that pertain to the specific module you are working with for additional guidance.
  
  If you continue to experience issues after following these steps, it may be beneficial to consult with your SAP administrator or technical support team for further assistance.